Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Job Description

We are seeking a dynamic and versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Responsibilities

• Answer and direct incoming calls with professionalism and a friendly demeanor.
• Welcome and assist guests and visitors, ensuring a positive experience.
• Manage calendars, schedule appointments, and coordinate meetings.
• Oversee conference room scheduling and ensure meeting spaces are prepared.
• Maintain office supplies and place orders as needed.
• Manage and update SharePoint sites and shared documents.
• Coordinate meal orders for meetings and team events.
• Prepare and submit expense reports accurately and on time.
• Distribute branded apparel and manage inventory.
• Provide travel booking and logistics support.
• Serve as backup support for fellow administrative team members.
• Assist with the planning and execution of employee recognition programs.

Essential Skills

• Friendly, professional, and polite demeanor.
• Strong team player with a collaborative attitude.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Exceptionally organized and detail-oriented.
• Able to prioritize tasks and manage time effectively.
• Capable of working independently with minimal supervision.
• Proactive problem solver with a strong sense of ownership and accountability.

Additional Skills & Qualifications

• Three plus years of experience in a corporate or professional setting.
• Experience with travel booking and expense management systems.
• Familiarity with SharePoint content management.
• Professionalism, Organization, MS Office.
• Preferred but not required: Booking Travel, Expense Management Systems, SharePoint – Content Management.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hudson,MI.

Application Deadline

This position is anticipated to close on Oct 3, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.