ASSISTANT PROPERTY MANAGER

Job Description

Job Description

Description:

Job Summary:

The Assistant Property Manager is co responsible for all day-to-day property operations and overseeing and enhancing the value of the property. The Property Manager maintains property rentals by advertising and filling vacancies; negotiating and enforcing leases; maintaining and securing premises.

Helps Report to: Area Director/Supervisor

Help Supervise: all on-site employees

Assisting With Financial:

• Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with Policies & Procedures Manual.
• Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.).
• Helps prepare annual budgets and income projections in a timely and accurate manner.
• Assists in ensuring that all rents and late fees/check charges are collected, posted, and deposited in a timely manner.
• Helps ensure that all rents and late fees/check charges are collected, posted, and deposited in a timely manner.
• Helps generate necessary legal action, documents, and process in accordance with State and Company guidelines.
• Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations, and certificates of insurance.
• Ensure invoices are submitted for payment, helps handle petty cash and all funds.

Leasing:

• Ensure property is rented to fullest capacity.
• Utilize marketing strategies to secure prospective residents.
• Confirm that techniques are effective in obtaining closing.
• Helping gather information about market competition in the area and file.
• Represent the company in a professional manner at all the times.

Administrative:

• Ensure current resident files are properly maintained.
• Ensure all administrative paperwork is accurate, complete, and submitted on a timely basis.

Resident Retention:

• Address resident concerns and requests on timely basis to ensure resident satisfaction with management.
• Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.).
• Ensure distribution of all company or property-issued notices (i.e., bad weather, emergency, etc.).
• Consistently implement policies of the community.

Personnel Management:

• Consistently use successful techniques and company directives to screen, hire, orient and train new personnel.
• Ensure efficiency of staff through ongoing training, instruction, counseling, and leadership.
• Plan weekly/daily office staff schedules and assignments.
• Coordinate maintenance schedule and assignments with Maintenance Supervisor.
• Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary.
• Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment.
• Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.).

Essential Job Functions:

• Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions, and initiate appropriate course of action.
• Effectively convey ideas, images, and goals to a diverse group of personalities.
• Must possess a positive attitude.
• Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite including Word, Excel, and Outlook as well as community software applications.
• Participate in training to comply with new or existing laws.
• Be able to work evenings and weekends.
• Present self in a neat, clean, and professional manner always throughout the workday and/or whenever present at the community.
• Comply with expectations as demonstrated in our employee rules.

Benefits:

• Competitive wages within the industry.
• Health, dental, and vision benefits.
• Life insurance and AD&D
• Short-term disability
• AFLAC
• 401(k) and 401(k) Roth
• Allyhealth Tele-Medicine
• Flexible Spending Accounts
• Paid Holidays and PTO Time
• Training and professional development opportunities.
• Positive and inclusive work environment.
• Opportunities for career advancement within the company.

Princeton Management is an Equal Opportunity Employer.

• Position requires a minimum of 2 years on-site as a Leasing Consultant and/or Assistant Community Manager; will consider 3 years supervisory experience in a customer service-related business preferred.
• Achieve Fair Housing certifications prior to interaction with prospects or residents.
• Knowledge of OSHA laws and regulations.
• Strong customer service skills with the ability to interact professionally with residents, prospects, and team members.
• Excellent organizational and multitasking abilities to handle various responsibilities effectively.
• Proficiency in property management software and MS Office (Word, Excel, Outlook).
• Strong communication skills, both written and verbal.