Legal Secretary - BankingFinance and Corporate

Legal Secretary Banking/Finance and Corporate

Varnum LLP a Michigan-based full-service law firm with over 180 attorneys and seven officeshas a full-time opening for an experienced Legal Secretary in our Birminghamoffice supporting our Banking Finance and Corporate practice teams. We are seeking a candidate who is organized and displays a keen attention to detail with a superb commitment to client service. This individual should be comfortable working independently as well as part of a team.

ROLES & RESPONSIBILITIES:

• Participates on a client-focused team displaying professionalism excellent communication skills and exercising personal judgment under the ultimate direction of assigned timekeepers.
• Prepare edit and proofread legal documents and correspondence along with handling closing preparations.
• Files legal documents with appropriate attachments both electronically and via traditional filing methods.
• Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
• Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
• Receives reads and routes incoming postal mail.
• Arranges for the proper delivery of documents/projects via courier runs hand-deliveries Federal Express UPS Express Mail etc.; provides complete information to courier for delivery.
• Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments deadlines and follow-up dates.
• Reviews calendar reports generated from docket control system.
• Enters and proofreads time in the billing system; to the extent possible ensures accurate entry of complete information before each monthly deadline on an as needed basis.
• Opens new files performs conflict of interest checks through conflicts control system and maintains all electronic and physical client and general files in a neat and orderly condition.
• Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
• Schedules depositions hearings appointments and conference calls; prepares necessary documents and copies for meetings.
• Requests checks for filing fees etc. and attorneys business expense reimbursements.
• Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys paralegals or Human Resources representatives.
• Attend staff meetings training sessions and other required employee meetings.
• Copying typing scanning faxing and any other general office duty as needed.
• Maintains confidentiality in all firm and client matters.
• Assists with other firm work as directed by attorney or paralegal.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

• Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Bachelors degree in legal studies or related field preferred.
• Experience supporting Banking and Finance and/or Corporate practice preferred.

Required Skills/Abilities:

• Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents correspondence and reports from rough draft dictation or transcription at a level of at least 30 wpm.
• Excellent proofreading skills.
• Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
• Works independently and completes tasks with minimal supervision.
• Professional demeanor and ability to work well in a team-oriented environment.
• Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Committed to providing responsive client service.
• Occasional hours outside of normally-scheduled hours.

Preferred Skills:

• Knowledge of iManage Adarant EAPro Intapp or other document management systems.

Hours:

• 8:00 a.m. to 5:00 p.m. Monday-Friday.
• 100% in-person.

Job ID: 255