Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Livonia, Michigan. This position is ideal for someone who is organized, resourceful, and comfortable managing shifting priorities in a fast-paced corporate setting. The role combines executive support, coordination across teams, and operational planning to help leaders stay focused on key business objectives.

Responsibilities:
• Manage busy executive calendars, arrange meetings, and adjust priorities to accommodate urgent business needs.
• Coordinate domestic and international travel plans, prepare itineraries, and process expense submissions accurately and on time.
• Organize executive meetings and events, including scheduling, logistics, materials preparation, and follow-up activities.
• Prepare presentations, meeting agendas, and documented notes to support leadership discussions and decision-making.
• Use Microsoft Office 365, SharePoint, and Workday to maintain organized records and improve day-to-day workflow efficiency.
• Serve as a central point of communication between executives and internal teams, promoting smooth collaboration across departments.
• Support annual strategic planning activities by tracking timelines, coordinating leadership schedules, and helping maintain important milestones.
• Respond calmly to urgent requests and sensitive situations while exercising sound judgment and maintaining confidentiality.• Around 10 years of experience in executive support, administrative coordination, business support, or customer-facing roles.
• Strong ability to manage multiple assignments, deadlines, and shifting priorities with careful attention to detail.
• Clear written and verbal communication skills, with the ability to interact effectively across all levels of an organization.
• Hands-on experience with Microsoft Office 365, Workday, and SharePoint.
• Demonstrated skill in coordinating calendars, meetings, travel arrangements, and executive events.
• Ability to create clear presentations and capture accurate meeting notes when needed.
• Proven discretion in handling confidential information and making sound decisions in sensitive situations.
• Postsecondary education in business, administration, communications, or a related field is preferred, but not required.