Department Admin
- Personnel Support.
- New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff.
- Maintaining Dept. organization chart (with GM).
- Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings.
- Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.).
- Budget Management (Direct Funding, Indirect/Operations Budget & Capex).
- Indirect/Operating Budgets.
- Attend budget meetings as required. Monthly status reporting to GM/PTT Mgrs.
- Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures.
- Monthly accrual preparation and submission.
- Budget corrections (reclasses) – preparation & submission of correction request.
- Direct Budget (Annual Job Requests).
- Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.
- Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.
- Capital Budget.
- Working collaboratively with project leads, input POR’s and track status.
- Assisting annual FADAR (Fixed Assets) maintenance activities.
- General.
- Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).}
- Assisting in coordinating Exec/Guest/Japan Visitor tours.
- Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements).
- Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.
- Arranging travel as required through Our Client’s travel agency.
- Occasional mail distribution.
- Other
- Assisting PTT GM & Managers in Special Projects as required.
- Cross-company communications at all organizational levels to support department operations and problem resolution.
- Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.
- Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities.
- 3+ years of general office/department support experience.
- Excellent verbal, written, interpersonal and customer service skills.
- Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.
- Strong ability to work independently and collaborate with other team members.
- Ability to effectively communicate with team members at all levels within the organization.
- Strong accounting/financial background.
- Knowledge/proficiency with SAP/Ariba is strongly preferred.
- Envision the Future
- Communicate Honestly and Broadly
- Seek Technology and Business “First”
- Embrace Diversity and Take Risks
- Competitive Salary
- Comprehensive Benefit Package
- 401(k) with matching contributions
- Paid Time Off
- Employee Discounts
- Free training on all Altair products
Recommended Jobs
Henry Ford Academy Math Teacher
Henry Ford Academy is a college prep high school (grades 9-12) located inside the Henry Ford Museum of American Innovation & Greenfield Village and surrounded by the campus of Ford Motor Company. St…
FedEx Delivery Driver
Job Description Job Description We are seeking a FedEx Delivery Driver to join our team! You will drive to deliver and pick up goods and packages. We are looking for a full time and a part tim…
Commercial Glass & Glazing Estimator
Job Description Job Description We are looking for a full time estimator / project manager with prior knowledge of aluminum storefront and curtainwall framing. In addition to new construction we …
Tax - tax accounting and risk - senior manager
Location: Anywhere in Country At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever y…
Restaurant Manager
Job Description Job Description We are seeking a Restaurant Manager to join our team! You will be responsible for providing customers with a memorable dining experience. Responsibilities: S…
Scheduler
Scheduler opportunity with Traylor Bros., Inc.! Traylor Bros., Inc. (TBI) National Heavy Civil division provides comprehensive, cutting-edge heavy civil/underground construction services through…
CNA - Nursing Assistant
Join our South Lyon Senior Care & Rehab team! Our Nursing Assistants are more than just caregivers, they are friends and companions to our guests. They build relationships with our patients …
Interiors Division Estimator
Job Description Job Description Interiors Division Estimator Home Office Location: Grand Rapids, Michigan Position Classification: Full-time Regular About This Opportunity As an Est…
Call Center Representative
Job Description Job Description Join our dynamic team at R&R Car Company, where we are seeking a proactive individual to engage with customers and facilitate appointments for our dedicated sales …
Delivery Driver
Job Description Job Description Package Xpress LLC We now have positions open for independent contract delivery drivers. Immediate interviews available. Delivery routes are located in southeas…