Administrative Services & Employee Engagement Coordinator

Bring Structure, Spark, and Support to Our Workplace

Are you the person who keeps things moving—and makes it feel effortless? In this role, you’ll coordinate office services and elevate employee experiences, partnering with our Organizational Development Specialist to deliver polished recruiting support, internal communications, training logistics, surveys, and events.

Your Mission

Combine frontline hospitality with behind-the-scenes precision. You’ll ensure visitors feel welcome, meetings run on time, and employees stay informed and engaged.

How You’ll Contribute

• Communications & Engagement: Draft and send company-wide emails, announcements, calendar invites, newsletters, and flyers. Organize employee recognition and company events, register participants, track attendance, and follow up.
• Recruiting & Onboarding Support: Maintain candidate and requisition data, help schedule interviews, prepare onboarding materials, and generate weekly/monthly reports to keep stakeholders aligned.
• Survey & Training Logistics: Track quarterly survey participation and compile summaries for leadership; coordinate training sessions, materials, and room setup.
• Office Operations: Greet guests with warmth, manage phones and inboxes, oversee room bookings and meeting setups, restock supplies, keep common spaces in top shape, handle filing/mail, and coordinate basic maintenance and vendor visits.
• Safety & Access: Maintain visitor protocols, including guest logs and badge processes.

What You’ll Need

• 1–3 years of experience in office administration or similar administrative roles.
• Proactive, dependable, and comfortable prioritizing in a fast-paced setting.
• Exceptional organization, attention to detail, and consistent follow-through.
• Friendly, clear communicator—both written and verbal.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exposure to ATS or HRIS systems is advantageous.
• Sound judgment and discretion with confidential information.

Where You’ll Work

• On-site role aligned to standard business hours (8:00–5:00).
• Frequent interaction with team members, leadership, applicants, vendors, and guests.
• Occasional physical tasks such as moving office supplies (up to 25 lbs).
• Periodic support for after-hours trainings or events as needed.

If you thrive on creating order, elevating experiences, and being a go-to resource for your team, this role offers room to grow while making an immediate impact.