Site Administrator

About Umicore

Powering the cars of today and tomorrow. Reducing harmful emissions. Giving unique properties to high-end applications. Giving new life to used metals. As a global advanced materials and recycling group, we develop, produce, and recycle materials for a better life.

About Automotive Catalysts

We all have the right to breathe clean air, and at Umicore, we are a world leader in the production of automotive emission control catalysts. Our technologies enable on-road and non-road applications to meet environmental standards around the world. Our products have prevented billions of tons of harmful gases and particles being released into the atmosphere. To enable our customers to produce even cleaner engines we cannot stand still. We need to find new ways to do things, discover new solutions and develop new ideas. Which is where you come in.

Your Key Accountabilities

• Executes assigned tasks in General Administration following standard operating procedures and safety/quality requirements.
• Maintains accuracy and completeness of records, documentation, and transactions in line with controls.
• Identifies issues or deviations and escalate promptly, suggesting improvements to work instructions.
• Supports colleagues and respond to stakeholder requests in a timely, professional manner.
• Maintains accurate documentation and records in line with policies and procedures.
• Escalates issues, risks, and deviations promptly to supervisor and follows through on corrective actions.
• Provide executive administrative support to the Site Head, including calendar management, meeting coordination, and scheduling.
• Manage front desk operations and serve as the primary point of contact for visitors, employees, and contractors.
• Coordinate employee business travel and support team meetings, events, and catering arrangements.
• Oversee office supply procurement and serve as the site Purchasing Agent utilizing Ariba.
• Perform monthly Business Travel Account (BTA) reconciliations.
• Administer site access control systems, including badge and key card management for employees, contractors, and visitors.
• Coordinate domestic and international shipments, including hazardous materials and IATA Dangerous Goods shipments, ensuring compliance with applicable DOT and regulatory requirements.
• Maintain EHS documentation and records, including site inspection reports, training matrices, first aid logs, Job Safety Analyses (JSAs), contractor orientation records, and onboarding documentation.
• Administer the site's Safety Data Sheet (SDS) management system and support compliance with safety and environmental regulations.
• Serve as the Emergency Action Plan (EAP) Administrator and site point of contact.
• Track and maintain employee, contractor, and visitor training records to ensure compliance with site procedures and regulatory standards

Who we are looking for

Competence:

• Excellent diplomatic communication skills, both written and verbal
• Reliable, flexible, team player
• Demonstrated organizational & computer skills
• Notary function
• Demonstrated working knowledge of travel industry and business travel planning
• Strong working knowledge of Outlook, Excel, Word, and PowerPoint.
• Experience in supporting and interfacing with culturally-diverse employees and/or customers is preferred.

Experience:

• Minimum of 3-5 years in an administrative role.

What we offer

We aim to lead the way. Not just for our customers, but for our employees too. That is why we strive to create a collaborative environment in which we can all succeed, and a culture through which we can all share ideas, develop our expertise and advance our careers. We engage in building an inclusive work culture that offers equal opportunities for all employees irrespective of their diverse backgrounds. As you would expect from a world-leading organisation, we will also reward your contribution with a competitive salary and benefits. With all this and more, imagine what you could do?