Administrative Assistant

Job Description

Job Description

Civil Engineering Solutions, Inc. is looking to hire an administrative assistant for full-time employment in southwest Oakland County . We are engineers and surveyors, working with municipalities, state agencies, and developers to build better communities through our wide range of services. CES’ expertise ranges from serving as a city’s municipal engineer to site design for new buildings, roadways, and water distribution systems.

The administrative assistant provides a wide variety of clerical and administrative duties, which includes providing a high level of service and support, while consistently producing an excellent work product. Workweeks are Monday through Thursday 7:30 am – 5 pm and Friday 7:30am – 2 pm.

Responsibilities include, but not limited to:

• Answering and directing all phone calls
• Maintain inventory of all office supplies (refill/replace as necessary)
• Track all office deliveries and services
• Scan and file all necessary plan sets and documents
• Mail plan sets and/or documents as needed, US Postal Service and UPS
• Misc. deliveries and/or pick-ups
• Research and respond to all resident utility requests
• Maintain multiple tracking spreadsheets
• Track and report all drainage and resident concerns
• Research and record all necessary documents with the Register of Deeds
• Assist department managers with administrative tasks as needed
• Company paid lunches, including placing order, picking up and cleaning up
• Make coffee and clean coffee pot and filter basket
• Clean office and break room

Qualifications:

• 5 years of administrative experience
• Proficient in Microsoft office 365
• Dependable and resourceful
• Attention to detail
• High level of organization
• Knowledge of basic office equipment
• Ability to meet deadlines
• Must have own transportation
• Ability to lift 35lbs

Benefits:

• Small business environment – casual yet professional
• Blue Cross Blue Shield health and dental coverage
• Paid holidays
• Paid time off
• Employer matched simple IRA up to 3%