Records Clerk

Job Description

Job Description

Position Title: Records Clerk

Reports To: Records Supervisor

The Student Records Clerk position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

Summary of Duties:

Generate, maintain, and ensure accuracy of all data files and manual files for students enrolled in Job Corps in compliance with government and management directives.

Key Areas of Responsibilities:

• Generate and maintain data, ensuring accuracy of the local management information system and the CIS system.
• Maintain master file of all reports received.
• File necessary paperwork in each student’s individual record, adhering to the student right to privacy policy.
• Ensure accuracy and integrity of data entered into CIS systems and documentation in student records.
• Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms; ensure the department is continually stocked with materials.
• Enter student accountability attendance into the CIS system with input from the residential living manager, career services director, academic and career technical training managers.
• Make necessary travel arrangements for students. Work closely with the designated travel agency and necessary departments to ensure best travel arrangements. Ensure all unused or voided tickets are processed.
• Ensure proper archiving procedures for separated student records.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skills acquisition and intervening when inappropriate behavior is observed.
• Follows all guidelines, policies, and procedures set forth by the Department of
  Labor/Job Corps and Human Learning Systems.

Education/Experience:

• High School Diploma.
• One year certificate from college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience

Certifications/Licenses:

• Valid state driver’s license
• CPR/First Aid certifications

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.