Project Coordinator - Custom Machine Building

We are seeking a motivated Project Coordinatorto support our design-and-build projects from initial sales handoff through final shipment. This role is central to keeping projects on track, ensuring smooth communication across departments and with customers, and delivering quality machines on time.

The Project Coordinator will help plan, schedule, and track projects while driving continuous improvement in safety, quality, cost, and productivity.

Key Responsibilities

• Review project “Black Book” documentation, schedule work, and align tasks for in-process execution.
• Maintain and update project schedules based on key milestones and workload.
• Track and secure required parts, materials, and information across all departments.
• Plan and lead pre-project kickoff meetings and post-project reviews.
• Serve as a point of contact for customers, providing updates on progress, timelines, and project status.
• Attend customer runoffs and ensure results are communicated internally and externally.
• Coordinate closely with Engineering, Quality, Sales, and Shipping/Receiving to meet customer requirements.
• Monitor project profitability and notify management if margins fall below thresholds.
• Participate in at least one project management training session annually.

Qualifications

• Education: 1–2 years of specialized training (Associate’s degree, apprenticeship, or equivalent).
• Experience: 1–2 years of relevant project coordination or manufacturing experience.
• Proficiency in Microsoft Office (Excel, Word, Outlook),
• General understanding of Cad software
• proficiency in blueprint reading
• Strong organizational skills with the ability to track multiple projects.
• Excellent communication skills for cross-department and customer interactions.
• Detail-oriented mindset with a drive to improve processes and outcomes.

Why Join Us?

• Be part of a team that builds custom machines and tooling used in critical manufacturing industries.
• Competitive pay and benefits package.
• Opportunities for growth through hands-on project work and professional development.
• A culture that values problem-solving, teamwork, and continuous improvement