Finance and Operations Manager

The Position

Pontiac Community Foundation (PCF) is an independent 501(c)(3) organization, dedicated to Building a Brighter Future for Pontiac by engaging philanthropy, leadership, and collaboration to tackle Pontiac’s most pressing issues. Our ultimate vision is to see Pontiac as the premier place to live, work, and play. Pontiac residents have a 20-year lower life expectancy than the people that live in the surrounding communities. We exist to change that reality - moving our city from survival to thriving.

The Finance and Operations Manager serves as key support staff for the CFO, and fulfills an array of accounting, grant billing, and administrative tasks. The person in this position reports directly to the CFO. The Finance and Operations Manager will also manage systems and operations of the Foundation office.

The Finance and Operations Manager will be highly organized and able to prioritize and manage multiple and varied projects; have strong administrative, organizational, and communication skills; develop and maintain positive interpersonal relations with all levels of staff, board of directors and committee members, and outside contacts; and exercise a high degree of integrity while managing highly sensitive and confidential information. The Finance and Operations Manager will be able to work effectively both within teams and independently, as well as with remote supervision, to accomplish goals and implement systems. The successful candidate works proactively, anticipating needs, conflicts, and opportunities while exercising considerable judgment, initiative, and discretion, and is comfortable advancing projects with remote supervision.

Responsibilities may evolve over time.

Position Responsibilities

• Oversee accounting tasks including, but not limited to: bookkeeping, financial entries, reconciliations, accounts receivable/payable, vendor management, and general purchasing
• Manage and maintain the accuracy and integrity of databases and filling systems ensuring that all information is kept current and up to date
• Successfully track grant dollars awarded to the Foundation through transaction classification in accounting software
• Successfully track and report on dollars received to the Foundation through various Fiscal Sponsorship relationships with outside entities; assist CFO in the management of restricted funds held for these Fiscal Sponsees; experience with “fund accounting” preferred
• Track and Report select programmatic financials and billing submissions to assigned grant projects. Submit monthly reimbursement reports to funders in a timely manner
• Assist CFO with periodic auditing responsibilities; both for internal audits and Federal/ State entities
• Purchase and inventory office supplies as needed for staff and office space
• Maintain office environment in a manner that promotes hospitality and professionalism
• Collect, sort, and distribute office mail, voicemail, email, and general inquiries; receive guests to main office reception
• Other duties as assigned by the CFO

Skills and Qualifications

• Must embrace the mission of Pontiac Community Foundation
• Superb written, verbal and interpersonal skills
• Time management and flexibility with job duties
• Competent in G-Suite and Excel
• Experience with accounting software required; specifically with QuickBooks Online is preferred
• Ability to manage-up and provide support to executive leadership
• Self-directed and able to work independently with remote supervision
• Sound judgment and ability to think critically amongst difficult decisions
• Highly organized and able to prioritize and manage multiple varied projects; specificity to detail, protocols, and professionalism, including highest level of discretion with confidential information
• A bachelor’s degree and/or equivalent 2-4 years of professional experience in accounting or finance, nonprofit finance experience is preferred

Compensation, Benefits, and Terms:

• Compensation offered is an annual salary ranging from $60,000 to $70,000 based on skills and experience. Opportunity to expand over time
• Benefits package, including 100% premium paid for employee medical, dental, vision, short/long-term disability, and life insurance coverages, as well as a 3% retirement match.
• 100% of pre-approved work-related expenses are to be paid or reimbursed.
• Unlimited pre-approved PTO
• Flexible office schedule

How to Apply

• Submit an email including a cover letter describing the motivation and specific qualifications for the position; a resume; and three references (including at least one former or current employer and one community partner or colleague).

• Please email the packet to ***email_hidden*** with SUBJECT: Finance and Operations Manager