Budget Manager

Job Description

Job Description

Description:

The Budget Manager collaborates with school leaders, executive management, and corporate teams to develop and manage school budgets across multiple states. This role ensures the accurate documentation of revenues and expenditures, manages cash flow, supervises support personnel, and facilitates compliance with state and organizational accounting standards. The Budget Manager also provides critical support during audits, grant allocations, and special projects.

Key Responsibilities:

1. Budget Development and Oversight

• Partner with school leaders to develop proposed, revised, and final budgets while meeting state and stakeholder deadlines.
• Monitor school cash flows and budget positions; identify issues and coordinate resolutions with school leaders and executive management.
• Collaborate with Grants departments to incorporate grant revenues and expenses into school budgets.

2. Expense and Invoice Management

• Approve and code invoices to ensure proper accounting for school expenditures.
• Provide guidance to Budget Assistants to ensure accurate and timely completion of accounts payable tasks.
• Address inquiries and disputes from vendors, school personnel, and other stakeholders.

3. Audit and Compliance

• Ensure all revenues and expenditures are accurately documented to support external audits free of findings.
• Provide detailed reports and documentation to auditors during annual audit processes.

4. Team Collaboration

• Oversee one or more Budget Assistants, providing leadership, training, and performance monitoring.
• Ensure the quality and timeliness of team deliverables, collaborating with CFO to address areas of concern as needed.

5. Collaboration and Reporting

• Work with corporate service teams to allocate expenses to school budgets and resolve concerns with school leaders.
• Coordinate support for projects like charter applications and bridge loan applications.
• Provide timely financial updates and analyses to internal and external stakeholders.

6. Other Duties

• Respond to ad-hoc requests and perform additional tasks as assigned.

• Education : Associate’s degree or higher in Accounting, Finance, or a related field (preferred).
• Experience :
  • Minimum 2+ years of experience in budget management.
  • Familiarity with accounting practices for public school expenditures; experience with relevant state coding systems preferred.
• Technical Skills :
  • Proficiency in Google Workspace.
  • Proficiency in MS Office, especially Excel; prior experience with accounting software such as Business Central preferred but not required.
• Core Competencies :
  • Strong organizational and multitasking skills.
  • Excellent interpersonal, problem-solving, and supervisory abilities.
  • Ability to collaborate effectively with diverse stakeholders, including school personnel, corporate teams, and boards of directors.

• Knowledge of state-specific public school accounting regulations.
• Experience in managing grants or special projects in an educational setting.