FSQA Regulatory & Systems Specialist

About the Role

We are seeking a detail-oriented and highly organized FSQA Regulatory & Systems Specialist to join our Food Safety and Quality Assurance team. This position plays a key role in supporting product labeling compliance and FSQA system management to ensure alignment with USDA/FSIS and FDA regulations.

The Specialist will work collaboratively with the FSQA Management team, Operations, R&D, and other cross-functional departments to support accurate product data, compliant labeling, and the effective use of digital FSQA platforms. While primarily focused on regulatory and systems functions, this position may occasionally assist with FSQA responsibilities on the manufacturing floor or other projects as directed by the Vice President of FSQA.

Key Responsibilities

Regulatory Compliance & Documentation

• Labeling Oversight: Support the development, review, and approval of product labels to ensure compliance with USDA/FSIS and FDA regulations.
• Support the creation, revision, and verification of HACCP plans, prerequisite programs, and other regulatory documentation.
• Monitor and interpret federal and state regulatory updates; communicate changes and assist in implementing required adjustments.
• Support regulatory submissions, record-keeping, and documentation for audits, inspections, and customer requirements.

Systems & Program Management

• Oversee FSQA digital platforms, including document control, specification management, supplier management, and labeling systems.
• Support FSQA, Operations, and R&D teams with management and troubleshooting of the product formulation system (Optimal).
• Collaborate with the FSQA Management team to ensure effective integration, maintenance, and performance of systems used for compliance tracking, audits, and reporting.
• Develop and maintain dashboards and databases to monitor FSQA metrics and program performance.

Audits & Certifications

• Prepare and organize materials for USDA, customer, and third-party audits.
• Support certification and audit requirements (e.g., SQF, BRCGS, ISO) with accurate and timely documentation.

Cross-Functional & Special Projects

• Collaborate with Operations, R&D, Procurement, and Technical Services to ensure accurate product specifications and regulatory compliance.
• Partner with FSQA Management on projects involving labeling, system improvements, and data integrity.
• Train team members on FSQA policies, labeling requirements, and system use.
• Provide support on the manufacturing floor for FSQA functions or other activities as directed by the Vice President of FSQA.

Qualifications

• Bachelor's degree in Food Science, Microbiology, Food Safety, or a related field (or equivalent industry experience).
• 2–5+ years of experience in food safety, quality assurance, or regulatory compliance within a food manufacturing environment.
• Strong knowledge of USDA/FSIS and FDA food labeling regulations (experience with meat and poultry products strongly preferred).
• Experience supporting food safety or quality management systems and digital compliance platforms. Experience with Genesis, EasyLabel, FoodLogiQ, and Optimal a plus.
• Strong attention to detail, organization, and follow-through with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, SharePoint, PowerBI) and comfortable working with databases, labeling software, and digital FSQA systems.
• Excellent communication skills with the ability to work collaboratively across departments.