Executive Assistant

About CS Erickson

At CS Erickson, we are redefining what the industry expects from a trade company by building a world-class, professional organization. We instill confidence in our customers by making every interaction insightful, proactive, and simple. We offer solutions from electrical engineering to AV equipment and installation. More than just getting the job done, we take pride in going the extra mile on every project, ensuring expert craftsmanship and treating every facility as if it were our own.

If you’re excited about joining a team that’s on a mission to push the boundaries of what’s possible in the trades, we have opportunities for talented individuals. Our fast-paced, entrepreneurial culture rewards self-starters who want to contribute to an organization that’s leading the way in innovation, quality, and professionalism in the industry.

About the role

As an Executive Assistant, you will play a critical role in supporting the efficient and effective functioning of senior executives within the organization. Your responsibilities will encompass a wide range of administrative, organizational, and communication tasks aimed at ensuring smooth operations and enabling executives to focus on strategic decision-making. This role demands a high level of professionalism, discretion, and strong multitasking abilities.

What you'll do

• Manage and coordinate the President’s calendar, scheduling meetings, appointments, and events.
• Manage and optimize senior executives' calendars, including scheduling meetings, appointments, and events, while balancing priorities and deadlines.
• Serve as a key liaison between executives and internal/external stakeholders, ensuring effective communication of messages, directives, and requests.
• Screen and manage incoming communications (calls, emails, correspondence), responding on behalf of the executives when appropriate.
• Represent the company’s brand and values by fostering collaborative relationships, championing a positive culture, and being approachable and supportive to all team members.
• Coordinate comprehensive travel arrangements, including itineraries, accommodations, and transportation, and ensure all necessary documentation is prepared.
• Prepare and distribute meeting materials, agendas, and presentations; take minutes and track follow-ups on action items.
• Maintain organized electronic and physical files, handling sensitive and confidential information with discretion.
• Draft, edit, and proofread a variety of documents, reports, and presentations with attention to accuracy and tone.
• Support expense reporting and financial documentation, including tracking and processing reimbursements.
• Assist in managing projects by tracking milestones, coordinating with teams, and ensuring timely completion of deliverables.
• Proactively anticipate executive needs and independently resolve administrative challenges to enhance efficiency and effectiveness.
• Support marketing in planning and executing employee events.
• Support apparel logistics as needed.
• Occasional travel is required.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years’ experience as an executive assistant or in a similar administrative role.
• Experience planning and organizing corporate meetings and events.
• Strong organizational and time management skills.
• Servant-mindedness is a must.
• Excellent communication, both written and verbal.
• Proficiency in using office software and tools (Microsoft Office Suite, email clients, calendar applications, etc.).
• Ability to work under pressure, prioritize tasks, and adapt to changing priorities.
• Professional demeanor and ability to maintain composure in high-stress situations.
• High level of integrity, trustworthiness, and discretion.
• Strong problem solving and critical thinking skills – ability to anticipate needs, troubleshoot issues and proactively manage challenges.

Preferred Skills and Abilities

• Associate or bachelor's degree in business administration, communications, or a related field.
• Experience supporting senior-level executives.
• Understanding of the construction industry.
• Event coordination experience.
• Brand ambassador mindset.

Winning Behaviors and Competencies

• Real-time Communication is key to success: We will communicate real-time to our team members and clients.
• Knowing our projects is key to success: Preplanning and continuous planning habits lead to success. We will preplan every project, every time, no exceptions.
• Responsiveness is key to our success: We will deliver on time on all commitments and approach every request with a sense of urgency. This is our differentiator.
• Accountability is key to our success: I have a clear understanding of what I am responsible for and will ensure I have enabled good routines and habits that ensure successful outcomes.
• We are professionals and will hold ourselves to the highest standards: The services and products we deliver will represent this belief. In return we will become role models for our youth, enhance our brand reputation and provide high value outcomes and exceptional experiences for our partners and clients.

CS Erickson is an equal opportunity employer

CS Erickson extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law.

Assistance

CS Erickson is committed to working with and providing reasonable accommodation to applicants with disabilities. CS Erickson will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.