Administrative Assistant For Real Estate Office

Job Description

Job Description

We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing real estate team. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and is eager to learn multiple aspects of the real estate business.

The right candidate will serve as a key support person across several departments, helping with administrative projects, transaction support, listing coordination, marketing initiatives, agent support, and day-to-day office operations. No two days will look exactly the same.

This position offers growth opportunities for someone who is willing to learn, take initiative, and become an integral part of the team.

$43,500 - $46,500 yearly

• Provide administrative support to leadership and team members
• Manage schedules, appointments, and internal coordination
• Assist with organizing office systems, files, and documentation
• Complete special projects as assigned
• Assist with transaction coordination tasks and document management
• Support listing coordination activities and vendor communication
• Assist with email marketing campaigns and database management
• Assist with various marketing and administrative projects

• Must have a valid Real Estate License
• Has knowledge of Microsoft Office and customer relationship management software
• Either already has or is working towards real estate license
• Communicates well, both verbally and written
• Weekend and evening availability

Smallegan Real Estate is a fast-growing independent brokerage based in Grand Rapids. We operate like a true team, not a traditional brokerage where agents are left to figure things out on their own. Our focus is growth, accountability, and doing the right thing for both clients and our people.

As a Zillow Preferred Partner, our agents receive consistent opportunities to connect with motivated buyers and sellers. Because we are independent, there are no franchise fees or additional brokerage splits. Agents are split only with the team and receive real value in return.

We provide full administrative and marketing support, in-house media and content creation, coaching and mentorship, modern systems, and a culture built on integrity, collaboration, and continuous improvement.

If you are driven, coachable, and looking for a place where you can grow your business with real support behind you, Smallegan Real Estate is the team to be on.