Administrative Business Coordinator

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Business Coordinator. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Hourly pay range $ 28.50
Job Responsibilities

• We are seeking a highly experienced, proactive, and exceptionally organized Business Coordinator to provide comprehensive administrative support to Global Director of Service Engineering and Operations (SE&O).
• This role is pivotal in ensuring the Director's effectiveness and efficiency by managing a complex schedule, organizing events and handling sensitive and confidential information with the utmost discretion.
• This position will also work with the SE&O Business Office on various assignments.
• Calendar Management: Manage the Director's demanding and complex calendar, including scheduling internal and external meetings across multiple time zones, managing conflicting priorities, coordinating with other executive offices ensuring optimal time utilization.
• Meeting Support & Events: Schedule, manage attendees, and ensure the agenda and necessary materials are included and cascaded. This also includes ensuring the technology or tech support is scheduled for a seamless meeting. Organizing events, from small offsites to multi-hundred people internal Town Halls, should also be anticipated.
• Communication Management: Act as a primary point of contact screening and prioritizing emails, and correspondence. Coordinate effectively with internal teams, other executives, Dealers and stakeholders.
• Travel Arrangements & Expense Management: Coordinate intricate domestic and international travel arrangements (flights, hotels, ground transportation, visas), create detailed itineraries, and manage changes and logistics on the fly. Process expense reports accurately and in a timely manner, adhering to company policies
• Relationship Building: Cultivate strong working relationships with other Executive Assistants, leaders, team members, and external contacts to facilitate smooth operations and communications.
• Project Support: Provide light project coordination or support on initiatives related to the Director's priorities and the SE&O Business office, which may involve tracking action items and coordinating input from various teams.
• Office Operations & Support: Manage administrative tasks for the Director's office, including ordering supplies, coordinating with facilities, and generally ensuring the smooth operation of the executive's immediate environment.
• Event Management: Work with the SE&O Business Office to manage the logistics required for onsite and offsite meetings and town halls. This may include ordering food and taking care of the needs for the events.
• Confidentiality & Discretion: Handle all matters, materials, and communications with the highest level of confidentiality, integrity, and professionalism.

Job Requirements

• Experience working for an executive in a large company, preferably global executive 7 years' experience
• Education: High School Diploma or GED required. An associate or bachelor's degree in business administration, Communications, or a related field is strongly preferred.
• Experience: Minimum of 7+ years of progressive experience providing executive-level administrative support with a large, complex global organization.
• Work Environment: The pace can be fast, and flexibility regarding occasional early mornings, late evenings, or weekend availability to support the Director's schedule or travel may be required
• Associate Degree
• Bachelor's Degree - Preferred
• Exceptional organizational, planning, and time management skills.
• Superior written and verbal communication skills.
• Proven ability to handle confidential information with absolute discretion.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with collaboration tools (e.g., Teams, SharePoint) is a must.
• Strong ability to work independently, prioritize tasks, and manage multiple projects simultaneously under pressure.
• Excellent problem-solving abilities and resourcefulness.
• Meticulous attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Ability to adapt quickly to changing priorities and environments.
• Ability to anticipate needs and potential issues, taking initiative to resolve problems.
• Experience supporting a global executive.
• Familiarity with large corporate structures and navigating internal processes.

Benefits
As an Administrative Business Coordinator with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• Paid time off, including holidays
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.
Keyword: administrative, Microsoft Office Suite, Teams, SharePoint, Project support, calendar, travel, events,

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [email protected] or fill out this form to request accommodations.