Accounting & Office Administrator

Job Description

Job Description

About Us:
At Case Construction, we specialize in high-quality restoration and construction services. Our team is committed to delivering exceptional results and outstanding customer service. We are currently looking for an experienced and highly organized Office Manager to join our team and help streamline our operations.

Position Overview:

As the Office Manager, you’ll serve as the administrative and financial backbone of our company. In addition to supporting project managers with daily coordination and communication, this role is responsible for overseeing all bookkeeping functions, including invoicing, billing, accounts payable/receivable, and monthly reconciliations. The ideal candidate will bring a solid background in accounting, demonstrate QuickBooks proficiency, and thrive in a fast-paced construction office environment.

Key Responsibilities:

Accounting & Bookkeeping

• Manage full-cycle bookkeeping using QuickBooks Online

• Process accounts payable and accounts receivable

• Create and send customer invoices and track outstanding balances

• Reconcile bank accounts, credit cards, and vendor statements monthly

• Maintain accurate records for job costing and project budgets

• Prepare basic financial reports and support CPA at year-end

Office & Project Support

• Provide administrative support to project managers to keep jobs running smoothly

• Schedule jobs, manage calendars, and maintain project documentation

• Coordinate with subcontractors, vendors, and third-party programs (e.g., insurance platforms)

• Communicate with customers regularly for updates, billing, and scheduling

• Organize and maintain digital and physical job files

• Assist with permits, compliance paperwork, and vendor setup

Qualifications:

• 3+ years of experience in office management, bookkeeping, or accounting

• Advanced proficiency in QuickBooks Online (required)

• Strong understanding of basic accounting principles and financial reconciliation

• Excellent organizational and multitasking skills

• Comfortable working independently and as part of a small team

• Professional written and verbal communication skills

• Construction or restoration industry experience is strongly preferred

• Proficient in Microsoft Office (especially Excel); familiarity with job-tracking software is a plus

• High school diploma required; associate’s or bachelor’s degree in accounting or business is a plus