Records and Data Management Specialist

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Corrections Womens Center is an all-custody womens correctional facility located in Lusk Wyoming. This facility is seeking a Records and Data Specialist. This position provides records and data management support and analysis for WWC. It is responsible for Corrections tracking information systems and aids WWC through reports. This position will also have responsibilities in the ordering storage receiving and distribution of activities in the canteen facility supply and laundry areas as needed.

Why Choose a Career with the Wyoming Department of Corrections

• Culture of public service and a commitment to work/life balance
• Eligibility for Public Service Student Loan Forgiveness
• Health Dental and Vision Insurance
• State Retirement plan for Law Enforcement and additional savings opportunities
• Paid vacation sick leave and holidays
• For additional information regarding the benefits package please click here

Human Resource Contact: or

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Contributes by providing coordination support technical assistance research and guidance to the agency department project or program.
• Monitors tracks and records all documentation relative to the agency program or project.
• Maintain the database and monitor records.
• Provide research and analysis and monitor data for policy issues that may require agency attention.
• Provides information updates to appropriate personnel in the agency program or project.
• Collect appraise inventory process conserve and manage documents and items of historic legal administrative and evidentiary significance and value to the State of Wyoming and its citizens.
• Receives examines checks for accuracy and verifies that required data has been submitted for the pre-qualification of a variety of contractors.
• Develops and generates various agency-required databases.
• Verifies data.
• Using agency-specific software establish workflow and best use of programs with regard to records and data for agency needs. May provide technical data support to the agency using this software.
• Compiles reports for agency personnel.
• Involved with records or data management for large projects programs and/or departments.
• Creates presentations and comprehensive reports.
• Explains policies procedures and practices to other agencies.
• Arranges and describes permanently valuable records according to professional guidelines and practices to aid the retrieval of information & maintains the evidential value of records.
• Monitors respective program(s) for compliance.
• Assists in the Canteen Supply and laundry facilities to include ordering stocking and inventory control.
• Assists in procurement activities.
• Initiates procurement documents related to purchasing activities.
• Researches and corrects discrepancies in inventory documents requisitions purchase orders etc.
• Assists in maintaining acceptable inventory levels.

Qualifications

PREFERENCES:

Preference may be given to those with two (2) years of records and document management experience and strong skills in mathematics principles

KNOWLEDGE:

• Knowledge of methods of agency-specific types of research.
• Knowledge of respective agencies policies and procedures.
• Knowledge of various types of computer programs
• Knowledge of databases spreadsheets and purchasing system software
• Knowledge of bid quote and award procedures.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Records or Data Management)

Experience:

0-2 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I

OR

Education & ExperienceSubstitution:

3-5 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Specialist I

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Must be able to lift 25 pounds
• Ability to stand to perform filing for up to eight (8) hours
• Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
• Walking on cement floors on an occasional to regular basis
• Stooping bending kneeling and crouching on an occasional basis
• Reaching on a regular basis
• Typing/Repetitive motion on a frequent basis
• Repetitive writing motion on a frequent basis
• Talking/hearing on a frequent basis
• Seeing: the visual ability to perform an activity such as analyzing data and figures viewing a computer terminal and extensive reading.

NOTES:

• FLSA: Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC.
• Successful Applicants for employment must pass a background/reference check medical evaluation and drug test prior to appointment.
• The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage harassment and the elimination of prison rape.
• WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC offers a competitive benefits package including medical dental life insurance paid vacation and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement and 457 Deferred Compensation Program longevity pay and opportunities for advancement.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

IC