Finance Operations Manager

Finance Operations Manager Reports To: Director of Integration Location: Brighton, Michigan (remote Not-Possible) Employment Type: Full-Time Overview Encounter Ministries is seeking a highly organized, detail-oriented, and mission-driven Finance Operations Manager who reports to the Director of Integration and oversees the day-to-day financial operations of the ministry. This role is responsible for accurate bookkeeping, accounts payable and receivable, expense management, payroll support, and maintaining strong financial systems and documentation. The ideal candidate is execution-focused, dependable, and committed to excellence in financial stewardship, enabling leadership to make informed decisions while ensuring financial accuracy and compliance. Core Responsibilities Accounting & Financial Operations Manage day-to-day bookkeeping and financial transaction entry Oversee Accounts Payable (AP), including vendor payments, reimbursements, and expense tracking Oversee Accounts Receivable (AR), including deposits, invoicing, tuition, and other receivables Maintain tuition aging reports and oversee collections follow-up processes Perform regular bank, credit card, and payment platform reconciliations Maintain accurate financial records in QuickBooks and related systems Prepare monthly financial reports for Director of Integration review Monitor ministry budgets against actuals and flag variances to the Director of Integration Support Encounter Ministries' publishing-related financial needs Maintain rolling 3-6 month cash flow projections and proactively flag potential cash flow risks Prepare monthly department-level and event-level financial reports with budget-to-actual variance analysis Maintain accurate tracking of restricted funds and deferred revenue Support inter-entity financial tracking and reconciliations across Encounter-related entities Maintain vendor contract payment schedules and validate invoices against contract terms prior to payment Compliance & Financial Controls Ensure adherence to internal financial policies and procedures Maintain organized documentation for audits, reviews, and compliance needs Support preparation of financial statements and required filings Monitor and enforce internal financial controls to safeguard ministry assets Monitor and enforce financial approval matrix and segregation-of-duties controls Reconcile donation platforms monthly (Stripe, PayPal, Donorbox, etc.) and ensure compliant tax receipting and 1099 issuance Own and maintain finance-related Scorecard metrics (cash on hand, AR aging, event margin %, budget variance %, reconciliation completion rate) Expense & Reimbursement Management Implement and maintain expense tracking systems Ensure reimbursements are processed accurately and on time Organize receipts, invoices, and supporting documentation Provide Stripe credit card support related to payment processing Flag anomalies, errors, or inefficiencies to the Director of Integration Payroll & Employee Financial Administration Support payroll processing and ensure accuracy of payroll data Maintain employee compensation and payroll records Assist with financial aspects of onboarding and offboarding Support employee benefits administration in coordination with HR Travel & Logistics Financial Support Manage and reconcile travel expense reports Ensure travel expenses comply with ministry policies Essential Requirements & Agreements Active, practicing Catholic in good standing with the Church Highly organized, detail-oriented, and execution-driven Trustworthy, discreet, and committed to financial integrity and accountability Strong problem-solving and systems aptitude Fully aligned with Encounter Ministries' mission and values Qualifications Background in Finance, Accounting, Business Administration, or equivalent experience Experience with bookkeeping, AP/AR, and reconciliations Proficiency with accounting software (QuickBooks preferred)