Finance & Accounting Operations Associate

Job Description

Job Description

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company’s distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power.

We are expanding our diverse team of experts and looking for a Finance & Accounting Operations Associate who is detail-oriented, reliable, and motivated to build scalable processes in a fast-paced environment. This role sits at the intersection of accounts payable, procurement, payroll, and close support—serving as a critical partner to Finance leadership in ensuring operational accuracy and audit readiness. This is a full-time, in-person position based at our company headquarters in Ann Arbor, Michigan.

Responsibilities

• Accounts Payable & Procurement Operations
  • Own end-to-end AP and procurement execution, including invoice intake, coding, approvals, and payments
  • Ensure transactions are properly coded, timed, and documented to support accurate month-end close
  • Apply and uphold procurement controls (PO usage, 3-way match) to maintain consistency and audit readiness
  • Partner cross-functionally to drive procurement workflow adoption and reduce exceptions
  • Manage vendor onboarding, communications, and PO fulfillment tracking
• Shipping / Receiving Financial Coordination
  • Reconcile received goods with POs and invoices to maintain accurate financial records
  • Maintain visibility into order status to prevent downstream accounting issues
• Payroll
  • Own payroll processing in coordination with HR and external providers, ensuring accuracy and on-time execution
  • Maintain payroll records and provide reliable backup coverage
• Process Execution & Maintenance
  • Execute and maintain Finance leadership-designed processes with consistency and reliability
  • Proactively surface issues affecting financial accuracy, close timelines, or audit readiness
  • Contribute to targeted process improvements where operational workflows affect accounting outcomes
  • Maintain clear, audit-ready documentation
• Accounting Alignment & Close Support
  • Partner with the Director of Finance & Accounting to ensure operational activities are accurately reflected in the GL
  • Support month-end close by delivering complete, accurate, and timely AP, payroll, and procurement data
  • Apply an accounting-informed lens to daily operations, including accrual awareness, cutoff timing, and coding accuracy

Minimum Qualifications

• 5+ years of experience in accounting or finance operations, with at least 3+ years of accounts payable experience required
• Strong understanding of basic accounting principles (coding, cutoff, accrual awareness)
• Experience working in a PO-based procurement environment with internal controls (e.g., 3-way match)
• Hands-on experience with accounting and finance tools (e.g., QuickBooks, Bill.com, Expensify, payroll systems)
• Track record of improving or implementing finance processes and systems
• High attention to detail and ability to manage high-volume transactional work with accuracy
• Strong written and oral communication skills

Enhanced Qualifications (Nice to Have)

• Experience owning or supporting payroll processing
• Experience in a startup or high-growth environment
• Exposure to month-end close support and audit preparation
• Experience working cross-functionally with operations, legal, or HR teams

Salary Range: $120,000 to $150,000 base compensation depending on experience plus stock options. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands.

Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work.

Our Commitments
Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws.

We are committed to:

• Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful
• Empowering employees to solve problems and work together to make a difference
• Providing mentorship and growth opportunities as part of a collaborative team
• A flexible work environment with flexible paid time off
• Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

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