Accounts payable

DUTIES AND RESPONSIBILITIES:

• Ensure the compliance of Generally Accepted Accounting Principles (GAAP) Financial rules and regulations for reporting.
• Receives invoices directly from vendors and forward those invoices to department managers for review and approval. Review all payments requests for appropriate documentation and requisite approval authority (when applicable). Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
• Ensures signed copies of IRS Form W-9 Request for taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.
• Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
• Reconcile vendor statements to vendor history in accounts payable system and contact vendors for any invoices listed on the vendor statement not paid or sent for review and approval. Resolve discrepancies in a timely manner.
• Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weakness to management timely.
• Process invoices, expense reports, and vendor payments accurately and efficiently handling high volumes effectively.
• Ensure all invoices are properly coded and approved according to company policies.
• Assist in month-end closing procedures related to accounts payable.
• Maintain accurate and organized records of accounts payable transactions.
• Communicate effectively with vendors, supplies, etc.
• Assist in implementing process improvements to enhance the efficiency of the high- volume accounts payable functions.
• Assist with projects and tasks as assigned by the supervisor.
• Acts as backup for the payroll specialist and performs other duties as assigned.

*SKILLS & QUALIFICATIONS: *

• Progressive experience in federal grant management.
• Working knowledge of Wind River Inter-Tribal Council governmental operations and federal/state and contact funding mechanisms.
• Broad base of relevant technical knowledge and skills related to accounting and financial management and procurement systems, fund accounting experience desirable.
• Good research, data management and statistical analysis skills.
• Detail oriented with great verbal and written interpersonal skills.
• Microsoft Office Applications, proficiency in excel and word.
• Ability to maintain dependable attendance, reliability, and productivity.
• Ability to maintain confidentiality and professionalism.
• Must demonstrate sound organizational skills including, but not limited to multitasking, spreadsheets, work processing and data programs.
• Demonstrate a positive attitude for meeting the general public, funding officials, tribal employees and council members.
• Knowledge of MIP/Mircoix is preferred, but not required.
• Ability to take initiative and work independently with minimal supervision.
• QuickBooks experience 2 plus years preferred.

*EDUCATION : *

• High school diploma or GED.
• Associates degree preferred.
• Applicable experience in fund accounting, administration, grants management and accounts payable functions.

REQUIREMENTS :

• Must pass a pre-employment drug test.
• Must have a valid state driver's license.
• Must pass a background check
• Must maintain strict confidentiality of all information processed through the WRITC.
• Preference will be given to applicants of enrolled Eastern Shoshone and Northern Arapaho members.

*TO APPLY: * Persons interested in the position should submit a Wind River Inter-Tribal Employment Application and resume to the Human Resources Office located at 15 North Fork Road, Fort Washakie WY 82514 or email to

[email protected]

. Preference will be given to enrolled E. Shoshone and N. Arapaho members.