Administrative Assistant
Position Summary:
The Administrative Assistant will provide essential administrative and operational support to ensure smooth day-to-day operations across various departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Answer phone calls and greet visitors at the door.
- Check and sort mail daily. Receive in any shipments (Amazon, UPS, FED EX, etc). Distribute shipments to proper people
- Ability to utilize QuickBooks software for customer invoicing and payments
- Enter orders and new truckloads of received materials.
- Record vendor invoices and credit card charges in QuickBooks, ensuring accuracy and proper matching with receipts and monthly statements.
- Maintain and update emissions spreadsheets and timecard records.
- Manage basic shop supply inventory across both production facilities and break room supplies.
Qualifications:
- Proven experience in administrative or clerical roles.
- Proficiency in QuickBooks (preferred) and Microsoft Office Suite.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage competing priorities effectively.
- Excellent communication and interpersonal skills.
Preferred Experience:
- Familiarity with shipping logistics and inventory management is a plus.
- Experience in a manufacturing or production environment is beneficial.
Working Conditions:
- Office-based role with occasional interaction in production facilities.
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