Department Assistant

Department Assistant

JOB-10044012

Anticipated Start Date

08/18/2025

Location

Battle Creek, MI

Type of Employment

Contract-to-Hire

Employer Info

Our client is a heavy industrial construction and prefabrication solutions provider.

Job Summary

Our client is seeking a Department Assistant who will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Job Description

• Assist with time entry for field craft payroll weekly.
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
• Assist with submitting and obtaining craft correction paychecks.
• Assist with data entry into jobsites IRA tracking log.
• Assist with adding apprentice information in Baker Tilly database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
• Assist with general document control processes.
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
• Assist with managing the office supplies and orders as needed.
• Assist with miscellaneous event and training set up.

Skills Required

• Minimum of two years’ experience in an administrative or coordinator function, preferably in a construction environment.
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
• Ability to work autonomously.
• Fulfill and complete urgent needs.
• Present self with a professional, mature, and positive demeanor.
• Ability to work with a variety of personalities.
• Spanish Bilingual a plus.
• Computer Skills:
  • To perform this job successfully, an individual should have knowledge of MS Access, Excel, and Word. Experience with Oracle preferred.

Education/Training/Certifications

• High School Diploma or GED equivalent.

Additional Requirements

• Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • While performing the duties of this job, the employee is frequently required to stand; walk; feel; type; reach with hands and arms; talk and hear. The employee may occasionally lift or move up to 50 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
• Work Environment:
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this Job, the employee may be regularly exposed to outside weather conditions including extreme heat and extreme cold temperatures. The employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; and fumes of airborne particles. The noise level in the work environment is usually low to moderate.
• Local candidates ONLY.
• Must sit onsite - NO remote/NO hybrid
• Will be working on an active construction site but in a field office trailer.
• Will need vehicle that can drive on gravel roads to get to jobsite.
• Travel: Yes (person vehicle to/from work, may have to take their car from one side of project to other if needed).
• MVR will be part of the background check.
• Work boots required.
• Hours: 7AM to 5:30PM M-F.
• Must be able to work 5/10 work week AND Saturdays/Sundays if needed.
• This position is NOT eligible for flex 9/80.
• Must work traditional work schedule - 40 to 50+ hours per week (OT after 40 hours - adhere to State OT guidelines).

Pay Rate/Salary

• Base Compensation: $18/hour - $23/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.