Accounting/Office Assistant

Job Description

Job Description

Salary: $22 to $26 an hour

Accounting/Office Assistant

Monday Friday, 7:30 AM 3:30 PM (8-hour days) | Part-time in the winter

Position Overview: This role supports the Finance Director in the daily financial and administrative workflow of the office. The Financial/Office Assistant helps maintain accurate records, assists with collections and payment processing, and contributes to the overall organization and efficiency of office operations.

Education & Software:

• Required:
  
  • QuickBooks (We currently use desktop)
  • Microsoft 365 (Excel, Word, Outlook, Teams, OneDrive)
    
• Additional Systems (Training Provided):
  
  • SingleOps
  • Weave
  • BambooHR

Requirements:

• At least 1 year of accounting experience preferred
• Accounting or business-related degree preferred
• Organized, detail-oriented, and proactive
  
• Strong communication skills and a positive, team-focused attitude
• Basic knowledge of payroll, reconciliations, products, and services

Key Responsibilities:

• • Monitor and respond to emails regularly
    
  • Enter payments into SingleOps

• • Data entry (entering receipts and invoices into QuickBooks)
  • Assist with keeping track of and paying bills and monthly statement
  • Create and manage deposits in QuickBooks
  • Perform credit card and bank reconciliations
    
  • Support collections efforts, including weekly follow-up on past due invoices and coordination with collections agencies
  • Assist Finance Director with data entry, filing systems, and process improvements
  • Help maintain overall office workflow and organization
  • Assist with overflow phone calls (3rd in line)
  • Support sales team with proposal follow-ups as needed
  • Maintain shared office spaces (daily light cleaning, stocking coffee area, preparing coffee for next day)

If interested, don't hesitate to apply here, or contact us and send a resume through email ([email protected]) or our website

This role is full-time seasonally and part-time in the winter. Full-time status with benefits may be considered for the right candidate at the companys discretion.