Inventory & Ordering Coordinator

Ayurvedic Wellness Center

Kalamazoo, MI

Inventory + Ordering Coordinator Mission The Inventory & Ordering Coordinator is a hybrid, part-time role dedicated to keeping our Apothecary stocked and organized. You’ll track inventory, manage vendor orders, and maintain product accuracy in our systems—so our on-site staff can focus on blending, labeling, and serving clients. This is not a client-facing role. Instead, you’ll thrive in spreadsheets, ordering systems, and detail-tracking, ensuring our Apothecary runs smoothly and efficiently. This role is the data systems counterpart to the Apothecary Production Coordinator, and together these positions keep the Apothecary running efficiently and effectively. TERMS OF EMPLOYMENT • Part-Time • $22-25 / hour, commensurate with experience • Performance-Based Bonuses • 5–10 hours/week ongoing (with peaks during seasonal ordering or product launches) • 15–20 hours/week in the first 1–2 months for setup/transition • Extra 5 hrs: quarterly inventory review, year-end financial reporting • Position is remote with the requirement of onsite visits a minimum of 1x/month • Flexible schedule, with anticipatable ET business hour availability, and regularly scheduled check-in calls Responsibilities: Inventory Management • Maintain and update master inventory spreadsheets. • Reconcile on-site inventory counts with Square POS records. • Track stock levels across categories (pantry, herbal, body care, miscellany). • Flag duplicate, slow-moving, or low-stock products. Vendor Ordering & Coordination • Place wholesale orders with multiple suppliers. • Track shipments and confirm accuracy against purchase orders. • Manage vendor contacts and maintain ordering schedules. • Ensure pricing and product data are current in Square POS and online shop. Systems Support • Update product listings, descriptions, and pricing. • Support seasonal promotions with product updates. • Generate simple inventory reports for leadership review. Qualifications: Experience • 2+ years of experience in inventory management, purchasing, supply chain coordination, or retail operations. • Previous work with POS or e-commerce platforms (Square, Shopify, Lightspeed, or similar). • Strong proficiency with spreadsheets (Google Sheets/Excel). • Experience managing vendor relationships and coordinating supplier orders. You Are • Organized, detail-oriented, and love making order out of complexity. • Clear communicator who can coordinate remotely with on-site staff. • Background in inventory management, ordering, supply chain, or retail operations strongly preferred. Technology & Security Requirements • Must provide and maintain your own up-to-date computer equipment. • Reliable high-speed internet connection. • Current operating system and active antivirus/anti-malware protection required. • Must use secure password management and 2-factor authentication (we will provide internal guidance). • Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail). • Responsible for maintaining your own software subscriptions as needed (e.g., spreadsheet, communication tools). • Must demonstrate ability to safeguard sensitive business data (vendor information, order history, product pricing). About Company: Who We Are We are an independent Ayurvedic Wellness Center. We’re leaders in wellness in our community (locally and nationally), and we continue to challenge ourselves to offer access to traditional Ayurveda with integrity and an emphasis on client service and experience. Our mission is to guide students and clients toward their right to radical wellness and balance.

Posted 2025-09-12

Recommended Jobs

CNC Machinist

SAPA Transmission

Utica, MI

Job Description Job Description Job Overview: SAPA Transmission is seeking a skilled CNC Machinist to join our manufacturing team. As a CNC Machinist, you will play a key role in the setup, op…

View Details

Posted 2025-08-22

Line Worker

US Staffing Agency

Brooklyn, MI

Job Description Job Description Our partner in Brooklyn needs a full time Line Worker to add to their team! 1st Shift: 8:00AM – 4:30PM Starting wage is $15/hour Full time, temporary to per…

View Details

Posted 2025-07-23

Driver-Station

Herbruck Poultry Ranch

Saranac, MI

Full Time *Shift times vary based on business needs. * Position Summary: To perform all functions of Transportation and care of Poultry to and from farm locations to the highest of Herbruck’s …

View Details

Posted 2025-08-19

Recertification Specialist

Central City Health

Detroit, MI

Website: Who We Are: Central City Health (CCH) has been serving the under-housed and at-risk population in metro Detroit since 1972, by providing integrated healthcare services. Our service…

View Details

Posted 2025-07-30

Structures Mechanic

Kalitta Air, LLC

Oscoda, MI

Job Description Job Description Job Title: Structures Technician Department: Structures Reports To: Structures Lead Essential Duties and Responsibilities: Duties and responsibili…

View Details

Posted 2025-07-26

Restaurant General Manager - Applebee's

Gecko Hospitality

Houghton, MI

Job Description Job Description Are you a passionate and driven individual with a commitment to excellence? Do you have experience in restaurant management and a desire to succeed? If so, we have…

View Details

Posted 2025-09-01

Production Team Partner - Truck Unloader & Sorter - UniFirst

UniFirst

Pontiac, MI

Our Production Team is Kind of a Big Deal! UniFirst is seeking a reliable and hardworking Production Team Partner to join our UniFirst Family. As a Team Partner in the Production Department, you wil…

View Details

Posted 2025-08-28

Hospital | Cath Lab Tech

Michigan

Cath Lab Technologist Jobs – Travel Healthcare Opportunity in Rochester, Michigan Advance your career as a Cath Lab Technologist with this 14-week travel healthcare job in Rochester, MI (48307). Jo…

View Details

Posted 2025-08-19

Cashier

Feldman Hyundai of New Hudson

New Hudson, MI

Job Description Job Description Description: We are currently seeking a highly organized and detail-oriented individual to join our team as a Cashier and Receptionist. The ideal candidate will h…

View Details

Posted 2025-07-27

Body Hardware Test Engineer

Alten Technology Usa

Auburn Hills, MI

We’re ALTEN Technology USA, an engineering company that provides solutions for engineering, technology, and product development projects. For decades, we’ve been helping our clients develop products …

View Details

Posted 2025-09-12