Sr. Purchasing Specialist

Job Description

Job Description

Description:

Summary of Essential Duties and Responsibilities:

• Oversight of all procurement items within the organization.
• Maintain compliance with all company policies and procedures.
• Maintain regular and punctual attendance within established work hours.
• Work closely with our Engineering and Maintenance teams to progress in our technical requirements.

Essential Duties and Tasks:

• Pursue opportunities to improve the value of purchases: lower price, better quality, better delivery, competitive quotes, alternative products, etc.
• Implement and lead annual cost savings and key initiatives to improve the value of purchases throughout the organization while maintaining quality standards.
• Source and evaluate suppliers to negotiate terms, pricing, and contracts to secure best value for the company
• Regularly review open orders and contact suppliers to update delivery status and inform requestors.
• Promptly and accurately prepare Purchase Order materials and services based on approved purchase requisitions.
• Source and evaluate suppliers to negotiate terms, pricing, and contracts to secure best value for the company
• Develops and implements organization procurement rules and regulations. Consistently monitors company purchasing strategy looking for ways to add value.
• Check requisitions for proper authorization and compliance with the company’s procurement policies and procedures.
• Schedule/confirm delivery, pricing and freight charges to complete PO.
• Coordinate returns of discrepant materials and obtain credits for returns.
• Communicate with suppliers as needed to ensure acceptable performance, and to improve the order/delivery process.
• Review database to ensure active vendors have accurate information as well as evaluate suppliers with terms that do not meet our standards.
• Prepare procurement reports for management review.
• Analyze market trends to identify new sourcing opportunities and cost-saving initiatives.
• Maintain and track appropriate levels of office supplies, paper, printer supplies, envelopes, etc.
• Establish guidelines on how often the company gets price quotes for items, the number of bids to accept, and which vendors to consider.
• Tracking supplier performance and monitoring key metrics such as quality, delivery, cost, and responsiveness.
• Maintain Insurance Liability Certificates for all suppliers who will be on-site.
• Maintain supplier master file in IQMS, get signed Form W-9 from new suppliers, and records of suppler quality certifications to support the company’s Quality Management System (QMS).

Education and Experience Requirements:

• Bachelor’s degree in Business Administration, Supply Chain or a related field highly preferred.
• Ability to work independently and understand technical specifications of what the company needs to procure.
• Familiarity with ERP systems and Artificial Intelligence platforms.
• Strong knowledge of sourcing strategies, contract negotiations, vendor management, and supply chain processes.
• Detail-oriented, organized, and capable of managing multiple tasks and deadlines.
• Experience negotiating and managing Tier 2 suppliers.
• Proficient in Microsoft Office.
• 3-5 years’ experience in purchasing management role.

Physical Requirements:

• Ability to perform the essential job functions consistently, safely, and successfully within the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Must be able to lift or move up to 25 lbs.
• Must be able to talk, listen and speak clearly.