E&R Accounts Payable Associate

Job Description

Job Description

POSTION SUMMARY:

The Accounts Payable (A/P) Specialist is responsible reconciling invoices and resolving payment discrepancies within predetermined payment terms. The A/P Associate serves as the primary accounts payable contact for assigned accounts. The A/P Associate works to ensure timely payments and maintain relationships with our customers and business partners.

Under the direction, specific duties include:

• Prepares and processes weekly ACH/Check payments and obtains approval from supervisor
• Reviews invoices and follows up with Purchasing & Warehouse staff to resolve discrepancies
• Ensures invoices are processed in a timely manner, approving payment within the agreed payment terms and where applicable maximizing discounts from suppliers for early payment.
• Negotiates/resolves and settles disbursements from supplier correspondence
• Reviews and determines documents eligibility for monthly, quarterly, and annual accrual
• Identifies and presents resolution for internal and/or external process breakdowns
• Verifies and ensures all payment request are recorded to the correct G/L account
  1. Works closely with G/L finance team to confirm correct recording of entries
• Maintains thorough, accurate and detailed supplier contact notes as per established standard repeatable processes.

PREFERRED EDUCATION & EXPERIENCE:

• Associate or bachelor’s degree in accounting/finance or similar work experience
• Strong organizational skills required
• Experience in a supplier/customer service environment is preferred

SKILLS AND ABILITIES:

• Computer knowledge - Excel, Word, PowerPoint, Outlook
• Ability to work in high volume, fast paced environment
• Ability to resolve complex situations

WORK ENVIRONMENT:

• Work conditions are typical of an office environment
• Ability to lift < 25 lbs.
• Rarely works in difficult positions

The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.