Executive Assistant

Job Description

Job Description

Executive Assistant

Conti LLC – Metro Detroit, MI

Position Summary

Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting.

The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities

Executive Support

• Manage complex calendars and schedules for executive leadership.
• Coordinate and prioritize meetings, appointments, conferences, and events.
• Prepare executive correspondence, reports, presentations, and meeting materials.
• Screen and manage incoming communications, responding or escalating as appropriate.
• Arrange and coordinate domestic travel, accommodations, and related logistics.
• Maintain strict confidentiality regarding sensitive business information.

Construction & Operational Support

• Assist with project-related documentation, contract administration, and executive reporting.
• Coordinate meetings with clients, subcontractors, vendors, and project teams.
• Support bid submissions, proposals, project kickoffs, and executive reviews.
• Track critical deadlines, project milestones, and action items.
• Assist leadership with strategic initiatives and special projects.

Administrative Management

• Prepare meeting agendas and record key meeting outcomes and action items.
• Maintain organized digital and physical filing systems.
• Coordinate company events, leadership meetings, and client functions.
• Process expense reports and assist with budget tracking.
• Develop and improve administrative processes and procedures.

Communication & Relationship Management

• Serve as a professional liaison between executives, employees, clients, and business partners.
• Foster strong relationships across departments and external stakeholders.
• Demonstrate sound judgment in handling sensitive situations and information.

Qualifications

Required

• 5+ years of Executive Assistant experience supporting senior leaders.
• Experience in the construction, engineering, industrial services, manufacturing, or related industry.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.
• Ability to prioritize competing demands and meet deadlines.

Preferred

• Experience supporting C-suite executives or company owners.
• Familiarity with construction project documentation and contracts.
• Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software.
• Associate's or Bachelor's degree in Business Administration or related field.
• Experience coordinating board meetings and executive leadership events.

Key Competencies

• Executive Presence
• Professional Communication
• Organization and Planning
• Attention to Detail
• Problem Solving
• Confidentiality
• Relationship Building
• Adaptability
• Project Coordination
• Process Improvement

Conti LLC offers a competitive compensation package including:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Professional Development Opportunities
• Employee Assistance Program
• Performance-Based Incentives (when applicable)

Why Join Conti LLC?

At Conti LLC, we are committed to delivering excellence through innovation, collaboration, and integrity. As a member of our team, you will work closely with executive leadership and play a critical role in supporting the successful execution of complex projects and strategic initiatives.

Conti LLC is an Equal Opportunity Employer.