Executive Assistant to the CEO + People Team Coordinator
- 1. CEO Professional Responsibilities. Strategically manage and prioritize the CEO’s calendar to ensure her time is focused on the highest-impact prioritiesSchedule and coordinate internal and external meetings, calls, and commitments. Ensure her calendar is updated daily to reflect the latest changesEnsure every meeting agenda is clear and outcome-drivenPrepare the CEO for engagements and travel by providing timely materials, context, and backgroundTrack follow-up items and ensure they’re completed on timeWork seamlessly with teams across the organization to keep projects moving forward, foster alignment, and ensure nothing falls through the cracks
- 2. Recruiting Support Partner with our People Team to bring in top talent—and be the first friendly face many candidates meet. To keep the process running smoothly you will: Review candidate applications in our applicant tracking system with a sharp eyeCoordinate and schedule interviews with professionalism and careLead initial video interviews to assess fit and give candidates a great first impressionProduce clear, organized notes so the team can confidently decide who moves forwardHelp with recruiting projects - including building talent benches for our future roles
- 3. CEO Personal Support As a working mom of two, who travels frequently, the CEO will also need personal assistance across varying aspects of her personal and professional life. You will:Coordinate household services or meeting contractorsRun light errands (such as mailing packages, dry cleaning, or making purchases)Drive her to important meetings or the airport It might be common to be spending a few days a month working at her home where her 2 young children, dog, and husband (who is the Playbook CFO) reside.
- Experience: 1–3 years of professional experience in a role where you successfully brought structure to fast-moving situations and managed complex details with ease.
- Exceptional Work Ethic: You take pride in delivering high-quality work, staying focused on results, and following through until every job is done.
- Tech Savvy: Comfortable working across both Google Workspace (our internal tools) and Microsoft Office (our clients’ tools), with strong skills in creating compelling presentations—especially in Google Slides.
- Bonus Points if You Have: Experience supporting executives or senior leadersExposure to recruiting or people operationsA background in hospitality, commercial real estate, or client service
- You love to serve. You get genuine joy from helping others succeed. No task is “too small” if it makes things run smoother.
- You’re a master juggler. Calendars, details, emails, priorities—you keep them all in the air without dropping a ball. Chaos doesn’t faze you; in fact, you bring order to it.
- You’ve got the gift of clarity. Whether writing or speaking, you know how to make information clear, concise, and actionable. You anticipate questions before they’re asked and always have the answer ready.
- You’re a people magnet. You naturally build relationships and keep teams aligned. People love working with you because you make collaboration easy and enjoyable. You know you excel here because others have told you so.
- You roll with the punches. Change excites you, not scares you. You’re adaptable, entrepreneurial, and always find a way forward—even when the plan shifts.
- You think outside the box (and then redesign the box). Curiosity drives you. You’re always coming up with creative solutions, fresh ideas, and smarter ways of doing things.
- We move fast, work together, and celebrate results.
- Everyone on the team is trusted to take ownership and drive initiatives forward with confidence.
- We value a strong work ethic, genuine passion for what we do, and a bias toward action.
- Clear communication, data-driven decision-making, and proactive problem-solving are core to how we operate.
- Because we’re growing quickly, our environment is dynamic and ever-evolving. Flexibility and adaptability aren’t just nice to have—they’re what help us thrive.
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