Executive Administrative Assistant

🗂️ Executive Administrative Assistant

Department: Operations
Reports To: CEO
Location : West Bloomfield MI (Onsite)
Hours : Full-time

🧠 About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant to support executive leadership and operations. This role is critical to keeping day-to-day executive functions running smoothly and efficiently. The ideal candidate is detail-oriented, trustworthy, adaptable, and thrives in a fast-paced environment while maintaining strict confidentiality.

✅ Key Responsibilities

• Manage and coordinate executive calendars, meetings, and daily errands (including meals and personal tasks as needed)

• Handle all travel arrangements from start to finish, including flights, hotels, transportation, itineraries, and last-minute changes with executive pre-approval

• Coordinate events and travel for off-site locations

• Assist with training setup related to operations

• Prepare meeting agendas and capture detailed, accurate meeting notes documenting decisions and action items

• Support facility operations in coordination with management, including meeting setup, supplies, maintenance, and event coordination

• Maintain strict confidentiality across all business operations, including secure handling of credentials and sensitive information

• Update and maintain company phone and email directories

• Purchase and manage office and operational supplies; submit expense details for accounting approval

• Ensure office equipment is fully functional and coordinate timely repairs when needed

• Prepare and deliver daily executive summary reports to the CEOs, ensuring clear communication of priorities and updates

• Serve as a liaison across departments and entities, working closely with the Lead Executive Assistant to ensure consistency and accuracy

• Perform additional duties as assigned

🎯 Qualifications & Skills

• Strong attention to detail, organization, and follow-up

• Proficiency in Microsoft Word and Excel

• Experience with travel planning, airfare and hotel research, and cost-conscious booking

• Comfortable using travel and scheduling applications (iPhone preferred)

• Excellent written and verbal communication skills

• Ability to escalate issues appropriately and maintain alignment across teams

• Proven ability to interact effectively with executives, directors, and staff at all levels

🎓 Education & Experience

• High school diploma required; some college preferred

• Minimum of five (5) years of related administrative or executive support experience, or an equivalent combination of education and experience

• Demonstrated experience in problem resolution and executive-level support

✈️ Additional Requirements

• Travel as required

• Ability to maintain professionalism, discretion, and confidentiality at all times