Accounts Payable & Purchasing Specialist

Job Description

Job Description

Accounts Payable & Purchasing Specialist

Shanty Creek Resorts | Bellaire, MI

Shanty Creek Resorts is committed to providing our guests with a unique “Up North” experience. Our friendly, caring team delivers exceptional service and genuine hospitality. We believe that building honest, long-lasting relationships with our guests, employees, neighbors, and environment is the foundation of our continued growth and success.

The Accounts Payable & Purchasing Specialist plays a key role in supporting the resort’s financial and operational success. This position is responsible for managing all accounts payable functions while assisting with purchasing and procurement activities across multiple departments.

This role ensures timely and accurate invoice processing, maintains purchase order compliance, supports vendor relationships, and contributes to month-end accounting and operational reporting.

• Process vendor invoices accurately and on a weekly basis
• Respond to vendor inquiries in a timely and professional manner
• Reconcile vendor statements and resolve discrepancies
• Prepare and process vendor payments (checks and EFTs)
• Maintain vendor records, including credit applications and documentation
• Prepare journal entries related to electronic payments
• Assist with year-end 1099 reporting

• Manage and enforce purchase order processes and compliance
• Coordinate competitive bidding for goods and services
• Track orders to ensure timely delivery and accuracy
• Reconcile and monitor company credit card transactions
• Purchase operational and departmental supplies
• Support vendor relationships with key suppliers

• Assist with month-end close, reconciliations, and schedules
• Support reporting related to supplies, purchases, and property tax documentation
• Provide general accounting support as needed

• Assist with Food & Beverage and Retail inventory tracking
• Support fuel tracking and rebate programs
• Assist with licenses, permits, and compliance documentation

• Maintain vehicle and driver insurance tracking records
• Support incident reporting and documentation as needed

• 1–2 years of accounting or accounts payable experience required
• Purchasing or procurement experience preferred
• Hospitality or resort experience is a plus

• Associate degree or certificate in Accounting, Finance, or related field required
• Bachelor’s degree preferred (or equivalent experience)

• Strong understanding of accounts payable and purchasing processes
• Proficiency in Microsoft Excel and MS Office Suite
• Experience with accounting systems (e.g., QuickBooks, SAP, or similar)
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and problem-solving abilities

• Experience with inventory or procurement systems
• Familiarity with insurance tracking and incident reporting
• Knowledge of month-end close processes
• Experience with Sage Intacct
• Process improvement mindset

• Primarily indoor, office-based role
• Occasional lifting (up to 50–75 lbs) may be required
• May involve standing, bending, and movement throughout the day
• Reasonable accommodations may be made for qualified individuals

At Shanty Creek Resorts, all employees are expected to deliver exceptional service and professionalism. Team members must:

• Maintain professional appearance and conduct
• Provide timely and accurate service to guests, vendors, and team members
• Uphold company standards and values in all interactions