Executive Assistant
- Manage heavy calendars for the directors, coordinating appointments and meetings.
- Make domestic and international travel arrangements using Concur.
- Process executive expense reports efficiently.
- Proficiently utilize MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- Handle large meeting requests, including room reservations and catering setup, as well as researching and reserving venues for larger events.
- Provide general support for the R&D facility office operations, including print requests, mail distribution, and supply management.
- Coordinate access to the Engineering standard database for staff and distribute Engineering standards to suppliers upon request.
- Complete purchase requisitions and manage executive calendars and meetings.
- Set up, coordinate, and execute in-person and virtual meetings.
- Assist with the onboarding of new staff members.
- Support SVP and VP executive admins as needed.
- Assist in planning and coordinating large events.
- Typing speed of 50 WPM.
- Minimum of 2-5 years of experience as an Executive Administrator.
- High School Diploma or GED required; higher degree preferred.
- Strong oral and written communication skills, along with analytical thinking and the ability to maintain confidentiality.
- Excellent attention to detail with a focus on accuracy.
- Customer service mindset with a commitment to exceeding expectations.
- Intermediate skills in business applications (Excel, Outlook, Word, PowerPoint, SharePoint, Teams).
- Self-motivated, with a willingness to find efficient solutions and work overtime as needed.
- Ability to exercise discretion and professionalism, especially in confidential matters.
- Weekly pay
- 16 paid holidays
- 2 weeks of paid time off per year
- Enhanced medical benefits
- Kelly Perks Discount Program
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