Virtual Assistant (AI & Tech-Savvy)

This is a remote position.

Role Overview

We are seeking a highly organized and proactive Virtual Assistant to provide administrative and operational support to the Office of the CEO. This role is ideal for a detail-oriented professional who can manage multiple priorities, handle sensitive information with discretion, and work independently in a remote environment. The Virtual Assistant will support executive scheduling, communications, documentation, and project coordination while using modern productivity and AI-enabled tools to streamline workflows and improve efficiency.

Key Responsibilities

• Manage calendars, meetings, and scheduling for executive leadership

• Handle email correspondence and internal communications professionally

• Prepare and organize documents, reports, and presentations

• Track tasks, deadlines, and follow-ups across multiple projects

• Coordinate meetings, take notes, and document action items

• Arrange travel, logistics, and related documentation as needed

• Maintain organized digital records with strict confidentiality

• Use productivity and AI tools to improve administrative workflows
  

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant
  

• Strong written and verbal English communication skills
  

• Excellent organizational and time-management abilities
  

• High attention to detail and ability to multitask effectively
  

• Ability to work independently with minimal supervision
  

• Availability to align with U.S. business hours as required
  

Preferred Skills

• Experience supporting executives or senior leadership
  

• Proficiency in Microsoft Office / Windows applications
  

• Familiarity with tools such as Trello, Asana, or similar platforms
  

• Comfort using AI or automation tools for productivity
  

• Experience working with U.S.-based teams or clients
  

Benefits

• Opportunity for long-term collaboration based on performance
  

• Exposure to executive-level operations and strategic projects
  

• Work remotely with a professional, international team
  

• Clear expectations and structured workflows
  

• Opportunity to grow your skills supporting senior leadership
  

• Stable role with potential for long-term engagement