Accounting Clerk

Job Description

Job Description

Summary: Provides timely and accurate processing and distribution of sales invoices with an emphasis on electronic distribution of invoices. Ensure timely and accurate processing of accounts payable with an emphasis on electronic payment to vendors. Manage MRO purchasing process. Support the Finance and Purchasing Departments with various business-related matters.

Duties and Responsibilities:

• Receive, generate and distribute invoices to customers in a timely manner.
• Investigates transactions in which input data appears to be inaccurate.
• Monitors transactions waiting for invoicing and expedited processing.
• Assigns or reviews general ledger account numbers and enters invoices into accounts payable system.
• Review, verify, and process payments in accordance with the payment terms and takes advantage of discounts.
• Process and post daily and weekly payments and credit invoices.
• Incoming invoice processing including 3-way match
• Create purchase orders for MRO
• This includes Supplies for Maintenance, Repairs, Operations and Office as well as services
• Communicate with external suppliers get updates on PO's and request quotes
• Communicate internally with managers to get PO approvals
• Maintain supplier relationships
• Manage blanket POs for repeat orders
• Monitor supply room levels
• Contribute to finding cost savings
• Responsible for other various administrative duties as required by Finance and Purchasing Departments
• Collaborate with cross-functional teams to support and deliver the goals of each department.
• Coordinate with Customer Service to make sure new customers are setup to receive invoices electronically.
• Record daily wire transfer transactions into Primos System.
• Participate in the electronic payment setup process of new and existing suppliers.
• Individual is expected to perform job duties safely and in compliance with documentation outlined in the Safety, Health & Environmental
• Individual is expected to perform job duties in compliance with defined management system requirements.
• Other duties as assigned.

Preferred Experience, Training, and Skills:

• Knowledge of General Accounting Principles.
• Must have a solid command of debit and credit accounting and be able to reduce business transaction to debits and credits.
• Must have excellent communication skills and be able to tactfully interact with Customers and Suppliers.
• High level of attention to detail
• Strong time management to meet daily and monthly deadlines
• Ability to maintain a high degree of confidentiality.
• Skilled in the use of basic computer software, including word-processing and spreadsheets.

Preferred Education: Associate's Degree in Accounting or Business preferred with at least 3 years of related experience.

Physical Requirements: Ability to navigate between two buildings and production floor.