Office Coordinator

Job Description

Job Description

Position Description: Administrative AssistantJob DescriptionWe are a growing, fast-paced property management office seeking an administrative assistant. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.
Responsibilities:Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute emails, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment
Knowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task\tThe responsibilities of this position are subject to change at any time due to the needs of the business.
Education & Experience:
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Office hours are Monday - Friday, 8:30 AM - 5:30 PM.
Job Type: Full-time $15.00 - $17.00 Hourly