Govt. Enrollment Coordinator - Closes: 07-06-2026

POSITION SUMMARY:

The position provides support to the Tribal Registrar/Enrollment Director to carry out daily operations of the Enrollment Department.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• Receives routes and prepares departmental correspondence.
• Responds to phone and/or written communication requests/inquiries.
• Maintain membership files/update database.
• Weekly deposits.
• Coordinate and record meetings.
• Assist with direct customer service.
• Compile membership profiles.
• Track and order supplies for the department.
• Assist in genealogy research.
• Coordinate and implement annual elder payments.
• Prepare disbursement vouchers and travel advances for Department staff.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Track and record all births and deaths.
• Scan documents into Optical Storage system.
• Organize and prepare all departmental mass mailings.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, Executives, Board of Directors, customers, outside vendors/suppliers, Bureau of Indian Affairs personnel, court personnel, genealogists, Election and Special Needs/Enrollment Committees.

PHYSICAL REQUIREMENTS:

Position sedentary: primarily sitting/lifting of a maximum of 10 pounds. Physical factors include constant sitting, hearing, and use of near vision and typing; frequent use of midrange vision; and occasional standing, walking, carrying, lifting, stooping, kneeling, reaching, use of far vision, driving, and bending. Working conditions include occasional exposure to air quality. Potential hazards include constant computer use; frequent patient contact and/or client contact and equipment; and occasional chemicals and insecticides/pesticides.

REQUIREMENTS:

Education: High school diploma or equivalent required.

Experience: Minimum of two years of secretarial experience required. A minimum of one-year experience working with genealogy is preferred. A minimum of one-year experience working with computers is required.

Certification/License: Must be Bondable. Must have a valid driver’s license and be insurable by the Sault Tribe Insurance Department. Must comply with annual driver’s license review and insurability standards with the Sault Tribe Insurance Department. Must comply with the Sault Tribe’s Drug-Free Workplace Policy which may include random drug tests.

Knowledge, Skills, and Abilities: Knowledge of genealogy is required. Knowledge of computers (Database, Windows, and Excel) is required. Knowledge of Guard Card and Kronos systems is preferred. Knowledge of general accounting preferred. Knowledge of Tribal departmental functions preferred. Research skills required. Organization and written and oral communication skills are required. Time management skills are required. Records management skills are required. Must maintain confidentiality. Must maintain a good moral character standing. Must be able to handle pressure and meet deadlines. Must be able to work with little or no supervision. Must be neat in appearance. Must have reliable transportation. Must be capable of public speaking and conducting formal and informal meetings in the absence of the Tribal Registrar. Must be timely and accurate in responding to requests for the department. Native American preferred.

This job description outlines the general scope and level of responsibilities associated with the position. It is not intended to be an employment contract, nor does it represent a comprehensive list of all duties, responsibilities, or requirements. The Sault Ste. Marie Tribe of Chippewa Indians reserves the right to modify, add, reassign, or combine job duties or positions, in whole or in part, at any time.