Construction Office Administrator
Job Description
Job Description
Benefits:
- Bonus based on performance
- Competitive salary
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Process accounts payable and accounts receivable transactions
- Prepare, track, and submit AIA billing, lien waivers, and insurance certificates.
- Reconcile invoices, purchase orders, and credit card statements
- Maintain accurate records in accounting software and assist with monthly closeout
- Assist with onboarding new employees and maintaining personnel files
- Manage time tracking, payroll support, and benefits coordination
- Maintain office supply inventory and order materials as needed
- Answer phones, coordinate mail and deliveries, and support project teams with document management
- Organize and maintain digital and physical filing systems
- Schedule meetings, manage calendars, and assist with internal communications
- Provide support to project managers, estimators, and executives as needed
- Minimum of 5 years experience in a construction office or similar administrative role
- Working knowledge of AIA billing , lien waivers, and construction compliance documentation
- Familiarity with accounting software such as Sage Intacct , QuickBooks, or similar platforms
- Proficient with Microsoft Office Suite (Word, Excel, Outlook)
- Strong communication and organizational skills
- Able to prioritize tasks and work independently with minimal supervision
- Competitive compensation based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for growth within a fast-paced construction environment
- Laid back working environment and flexible schedule
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