Executive Administrative Assistant - Infrastructure & Corporate Citizenship (ICC)

Description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to either GM Global Technical Center in Warren, Michigan or Hudsons Global HQ in Detroit, Michigan three times per week, at minimum.

The Role:

The Infrastructure & Corporate Citizenship (ICC) function – comprised of the Global Real Estate, Construction, Facilities Operations, and Corporate Giving teams – is seeking a highly skilled and organized Executive Assistant to provide comprehensive support to up to 5 VP/Directors. The ideal candidate will possess exceptional problem-solving skills, adaptability, and the ability to anticipate needs at a high level. This role involves a wide range of responsibilities, both internal and external, requiring independent thinking and judgment.

What you'll do:

Manage complex calendars, including scheduling appointments, meetings, and travel arrangements

Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant materials

Provide solutions to non-routine problems of moderate scope and complexity, demonstrating independent thinking and adaptability

Support executives in day-to-day activities, ensuring smooth operations and timely completion of tasks with accuracy

Utilize MS Office applications to create and edit documents, spreadsheets, and presentations

Create and maintain presentation material for senior level meetings

Maintain confidentiality and handle sensitive information and material with discretion

Identify opportunities for process improvement and initiate solutions that enhance productivity and efficiency

Required Qualifications :

Minimum of 5+ years of experience as an Executive Assistant, preferably in a fast-paced environment supporting multiple Executives

Bachelor’s degree preferred (and/or equivalent experience)

Demonstrated ability to look ahead, proactively anticipating leader and business needs

Excellent organizational and time management skills, with the ability to prioritize tasks effectively

Demonstrated ability to work with a high level of integrity and discretion

Extensive experience managing complex calendars and schedules

Advanced skills and proficiency in Slack and MS Office applications, including Word, Excel, and PowerPoint

Exceptional communication skills, both written and verbal

Must be willing to accommodate varied time zones and schedules to support executives

GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc.)

This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}.

This job may be eligible for relocation benefits.

About GM

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Why Join Us

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We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

Accommodations

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