Medical Operations - Scientific Congress & Meeting Support

Medical Operations – Scientific Congress & Meeting Support

We are seeking a contract Manager Medical Operations with a focus on supporting scientific congresses and medical meetings across key regions including the U.S., Europe, and Japan. This individual will play a critical operations role in ensuring seamless logistical coordination and cross-functional alignment for congress activities, including Medical Affairs planning, booth and symposium coordination, internal readiness, and post-congress reporting.

Scientific Congress & Meeting Operations

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  Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
  
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  Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
  
• 
  Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
  
• 
  Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
  
• 
  Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
  
• 
  Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
  

Cross-Functional Collaboration

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  Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
  
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  Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
  
• 
  Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
  

Compliance & Documentation

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  Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
  
• 
  Manage documentation related to vendor contracts, content approvals, and HCP interactions.
  
• 
  Support transparency reporting requirements related to scientific meetings and congresses.
  

Required Skills, Experience and Education:

• 
  Scientific Congress & Meeting Operations
  
• 
  Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
  
• 
  Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
  
• 
  Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
  
• 
  Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
  
• 
  Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
  
• 
  Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
  
• 
  Cross-Functional Collaboration
  
• 
  Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
  
• 
  Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
  
• 
  Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
  
• 
  Compliance & Documentation
  
• 
  Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
  
• 
  Manage documentation related to vendor contracts, content approvals, and HCP interactions.
  
• 
  Support transparency reporting requirements related to scientific meetings and congresses.
  

Preferred Skills:

• 
  Scientific Congress & Meeting Operations
  
• 
  Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
  
• 
  Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
  
• 
  Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
  
• 
  Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
  
• 
  Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
  
• 
  Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
  
• 
  Cross-Functional Collaboration
  
• 
  Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
  
• 
  Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
  
• 
  Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
  
• 
  Compliance & Documentation
  
• 
  Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
  
• 
  Manage documentation related to vendor contracts, content approvals, and HCP interactions.
  
• 
  Support transparency reporting requirements related to scientific meetings and congresses.