Office Administrator / Executive Assistant
Job Description
Job Description
MVS Cloud is a technology company delivering cloud infrastructure, healthcare, and telecommunications solutions. We're seeking a highly organized Office Administrator / Executive Assistant to keep operations running smoothly and directly support our President.
What You'll Do:
- Manage executive calendar, scheduling, and email correspondence
- Handle day-to-day office operations, supplies, and vendor coordination
- Process invoices and expenses; provide basic bookkeeping support
- Track and renew business essentials (domains, software licenses, SSL certificates, subscriptions)
- Coordinate travel, meetings, agendas, and notes
- Assist with HR/onboarding logistics and document organization
- Support contracts and operations paperwork in coordination with outside counsel
- Serve as first point of contact for calls, clients, and visitors
- Handle ad-hoc projects and research as priorities shift
What We're Looking For:
- 2+ years in an administrative, office manager, or executive assistant role
- Excellent written and verbal communication
- Strong organization, multitasking, and attention to detail
- Proficiency with Microsoft 365 / Google Workspace; comfort learning new tools
- Discretion handling confidential business, financial, and healthcare-related information
- Self-starter who takes initiative and follows through independently
Nice to Have:
- Experience supporting a tech, IT, or healthcare company
- Familiarity with ERP or procurement tools
- Exposure to a HIPAA-aware environment
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