Executive assistant

Irene’s Myomassology Institute is Now Hiring an Executive Assistant

The Role

We are seeking a highly organized, detail-obsessed, self-motivated Executive Assistant to manage operational, administrative, and creative tasks at the Irene’s. You will serve as the right hand to the Executive Director, ensuring operations run seamlessly and that priorities stay on track. This is not just calendar management. It’s a key leadership-support role with impact throughout the school.

Why Join Us

Irene's Myomassology Institute is a nationally accredited therapeutic massage school that offers scholarships and financial aid to qualified students. The school has an outstanding reputation in the community and a history spanning decades of growth and development. Our mission is to transform lives through healing touch and exceptional training.

Are you looking for a place where you can make a difference? The school provides a unique culture of integrity, compassion, personal growth, and holistic health among staff, students, and clients. If you take pride in catching details others might miss, this role could be your perfect fit. Do you want to commit your talent to an organization that truly values your contribution?

Location Southfield, MI (potential for some work from home)

Type Full-time, permanent, salaried

Benefits

• Paid time off
• Paid holidays
• Health Insurance
• Disability Insurance
• Life Insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan

In This Role You Will

· Partner closely with the Executive Director to recruit new teachers and apprentices.

· Maintain and organize faculty and staff files, ensuring instructor contracts are current.

· Implement directives and support planning for the Executive Director.

· Filter and organize incoming mail, files, and workflow so the Executive Director’s tasks stay focused and efficient.

· Assist the Executive Director in planning inservice trainings.

· Identify inefficiencies and propose improvements for organizational success.

· Create and manage a master scheduling system, coordinating all classes, classrooms, and equipment to ensure every detail is accurate and confirmed.

· Develop strong relationships with faculty and staff members to foster collaboration.

· Schedule faculty and staff meetings.

· Collaborate with the Executive Director to annually update catalogs and marketing, ensuring all program names, dates, descriptions and pricing are correct.

· Prepare and coordinate milestones, including first-day materials and graduations.

· Track timelines, follow through on initiatives, and ensure deadlines are met.

· Draft and proof communications ensuring messaging is clear and professional.

· Oversee the student refund process, ensuring deadlines and compliance are met.

· Oversee edits in Irene’s textbook and order new editions.

Traits We’re Looking For

· Experience as an Executive Assistant or senior administrative role.

· Ability to anticipate needs before asked.

· Mastery of Microsoft Office and digital organization tools.

· Impeccable written and verbal communication skills.

· High emotional intelligence, discretion, and professionalism.

· Passion for holistic wellness.

· Proactive problem-solver who anticipates issues before they appear.

· Calm under pressure and able to adapt to shifting priorities.

· Discreet and trustworthy when handling confidential information.

· Self-motivated and able to excel independently with minimal supervision.

· Exceptionally well-organized in managing schedules and tasks.

· The ability to create solutions in challenging situations.

· A self-starter who works well in a team and excels at working independently.

· Must be able to work efficiently to meet deadlines with an excellent attention to details.

How to Apply

Send your resume and a cover letter describing why this role excites you. We require a cover letter as an initial assessment of your writing skills and ability to follow directions. Adam Skubik [email protected]

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person