Facility Cost Admin

Job Summary/Overview

The Cost Analyst will support the Finance and Procurement functions by managing purchase orders, processing invoices, and ensuring accurate cost tracking. This role is responsible for maintaining financial accuracy, monitoring spending against budgets, and providing timely support to stakeholders regarding cost-related activities.

Qualifications :

· Bachelor’s degree in Finance, Accounting, Business, or related field (or equivalent work experience).

· 1–3 years of experience in cost analysis, accounts payable, procurement, or a related role.

· Proficiency in Microsoft Excel and familiarity with SAP, Oracle or similar ERP/financial systems.

Preferred Skills:

· Strong understanding of purchase order and invoice processing.

· Strong attention to detail, organizational, and problem-solving skills.

· Ability to work collaboratively with cross-functional teams.

· Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

· Excellent communication and problem-solving skills

· Knowledge of cost control practices and financial reporting.

· Strong communication skills for vendor and stakeholder interactions.

Responsibilities:

· Review, process, and track purchase orders (POs) to ensure accuracy and compliance with budget guidelines.

· Verify and process vendor invoices, ensuring timely approval and payment.

· Reconcile discrepancies between purchase orders, invoices, and receipts.

· Monitor expenditures and report on variances against budgeted costs.

· Maintain accurate records of all cost-related transactions in financial systems.

· Support month-end and year-end close activities with cost data and reconciliations.

· Collaborate with procurement, project managers, and vendors to resolve PO or invoice issues.

· Generate reports on cost trends, outstanding invoices, and PO status for management review.

· Ensure compliance with internal controls, policies, and accounting standards.

· Prepare cost reports and provide insights on spending trends and outstanding obligations.

· Assist with audits and provide supporting documentation as needed.

Benefits:

PTO, Medical/Dental/Vision Insurance