Executive Assistant

Job Description – Executive Assistant

Job Classification: Full-time/Hourly

Manager: President and/or Vice President

Job Responsibility Summary: Assist the President/Vice President to meet all internal and external expectations while improving the process.

Position Requirements:

· Excellent interpersonal skills.

· Ability to manage a variety of cross-functional team members.

· Excellent written, verbal, and presentation skills.

· Excellent organizational and follow-up skills.

· Competent in problem solving, planning and decision making.

· Experience of dealing with customers and suppliers.

· Must have a valid Driver’s License and reliable self-reliable transportation.

· Must be able to work in a fast-paced environment as well as multi-task.

· Minimum 3-year experience in Administrative Office responsibilities.

· Must be well spoken and able to work with multiple departments to implement change.

· Must be organized and capable of retaining records as requested.

· Microsoft Office application experience necessary.

Job Duties Include, but not limited to:

· Assist the Vice President/President with various projects

• Prepare various PowerPoint presentations and special projects as assigned

• Make travel arrangements, Process expense reimbursements, Prepare check requests, PO, as needed.

• Reserve Conference rooms, set-up meetings as needed

• Update databases, binders, etc.as applicable.

· Research current Market for most accurate information to update President/Vice President as needed

· Verification of checklist records and result analysis.

· Familiar with Document Control and changes as necessary.

· Generation of reports for process monitoring and improvements.

· Internal auditing as required.

· Supplier auditing as required.

People Management

· Consistently promote high standards through personal example and roll out through the company so that each member of the company understands the standards and behaviors expected of them.

· Provide technical expertise to the team.

Self-Management

· Comply with the Health, Safety, and Environmental Policies.

· Proactively contribute to creating a good team atmosphere.

· Anticipates and overcomes obstacles.

· Embraces personal challenge.

· Confident and rounded thinking.

· Is resilient, optimistic, and open to change.

· A self-starter, motivated, and able to positively motivate others.

· Focused, target driven with a positive, can-do attitude.

· Undertake continuous training and development.