Accounts Receivable Specialist

Requirements

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The competencies listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The candidate must possess strong interpersonal skills and have effective oral and written communication skills.

Competencies

Strong business, creative, and technical writing skills

Proficiency in MS office skills including Word, Excel, and PowerPoint

Excellent oral and written communication

Effective interpersonal, organizational, planning, and problem-solving skills

Attention to detail and accuracy, and ability to multitask

General ledger knowledge and credit reporting experience required

Required Education and/or Experience

· High school diploma or general education degree (GED), or

·2-4 years of related accounts receivable/collection experience

Skills and Qualifications:

· Accounting Knowledge - A solid understanding of accounting principles and procedures, particularly those related to accounts payable.

· Attention to Detail - Meticulousness is crucial for accurate invoice processing and record-keeping.

· Analytical Skills - The ability to analyze financial data and identify any discrepancies or issues.

· Communication Skills - Effective communication with vendors, suppliers, and internal stakeholders.

· Software Proficiency - Proficiency in accounting software and other relevant software used for AP processes.

· Organization and Time Management -The ability to manage multiple tasks and meet deadlines.

Work Environment

Position is an indoor office and warehouse setting with moderate noise levels including voices, office equipment, and foot traffic sounds. Employee may interact with customers, sales representatives, and other internal departments.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to:

· Sit at desk for extended periods of time

· Use arms, hands, and fingers to handle, feel, and reach for items

· Listen to and talk with fellow staff and internal and external customers

· Occasionally crouch and crawl

· Be able to lift 20 pounds

Travel

Some travel may be required for training purposes.

Job Summary

Reduces the outstanding collectibles through prompt resolution of credit problems. Conducts collection calls and conducts skip tracing. Responsible for making credit hold decisions. Conducts research on credit and debit memos, incorrect purchase orders, proof of deliveries, and invoices. Assists in the training of departmental employees and serves as backup in the absence of the A/R supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Conducts collection, follow-up, and research calls to assigned accounts.

Produces reoccurring status reports (balance aging, average outstanding balances, delinquent accounts, etc.) and presents information to Controller as required.

Interprets and concludes credit decisions from Dun & Bradstreet and other credit reporting resources.

Enters checks or transfers received via mail, fax, direct, or wire for daily cash entry.

Handles charge card processing.

Continuously monitors, releases, and holds orders on Accounts Receivable Portal.

Processes credit applications for all new and updated customers on a daily basis.

Reconciles month end and year end reports to General Ledger.

Prepares for and attends NACM (National Association of Credit Management) monthly meetings.

· Assists in the training of departmental employees.

Key Responsibilities:

· Invoice Processing and Verification:

This includes receiving, logging, and verifying the accuracy of vendor invoices, ensuring they match purchase orders and contracts.

· Payment Processing:

Ensuring timely and accurate payments to vendors, utilizing various payment methods (e.g., checks, electronic payments).

· Account Reconciliation:

Reconciling accounts payable balances with vendor statements and records to identify and resolve any discrepancies.

· Financial Record Keeping:

Maintaining accurate and complete financial records of all payments, including invoices, payments, and related documentation.

· Vendor Relationship Management:

Building and maintaining strong relationships with vendors, negotiating payment terms when necessary, and resolving any billing issues.

· Compliance:

Ensuring all AP activities comply with company policies and external regulations.

Mission Controls & Automation will recruit, hire and train, promote, transfer, pay and take all other employment actions without regard to race, color, sex, gender, sexual orientation, gender identity, national origin, religion, age, height, weight, pregnancy, disability, genetic information, marital status, amnesty or and veteran status, as required by law.

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