Administrative Assistant Fluent in Spanish

We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment and learn new software quickly.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Assist in creating invoices and processing payments through QuickBooks.

Required skills

• Decision-making: Administrative Assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
• Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

We offer a competitive starting salary based on experience and a benefits package, including top-tier health insurance, dental, vision, 401(k) plan, paid time off, free on-site parking, and professional development opportunities.

Please submit your resume and cover letter in English and Spanish, including salary requirements, to

***email_hidden***

Only qualified candidates will be contacted for an interview. Thank you for your interest in our firm.