HR Administrator

Job Description

Title: HR Administrator Reports To: HR Manager

Department: Human Resources FLSA Status: Non-Exempt

Pay Band/Salary: Grade 3

Job Summary:

This position coordinates performs and assists with the day-to-day operations of key Human Resource functions. Takes ownership of a wide range of administrative processes and procedures for the team.

Essential Functions:

Works with the Human Resources Manager and HR Generalist to ensure compliance with all federal/state laws and regulation

• Performs customer service functions by answering employee requests and questions professionally and timely
• Leads bi-weekly payroll processing
• Support HR reporting and analytics by collecting and analyzing HR data
• Ensure compliance of training records (tracking and storing completed training certificates)
• Coordinates new hire onboarding and conducts orientation
• Supporting HR Generalist with the hiring process by posting jobs prescreening applicants creating offer packets coordinating background checks processing new hire paperwork coordinating IT systems access and entry of employee-related data into HRIS.
• Create new hire announcements & event emails
• Ensure compliance with OFCCP by maintaining records of non-selected applicants.
• Assist with the development and distribution of HR communications policies and procedures
• Collaborates with internal and external contacts regarding business unit administration issues and concerns.
• Recommends process improvements as it relates to HR initiatives
• Participates in special projects additional duties and may be assigned as necessary by HR Manager

Supervisor Responsibility:

• None

Minimum Qualifications:

Knowledge Skills and Abilities (as demonstrated through experience training and/or testing)

• Ability to coordinate multiple tasks and prioritize workload based on priority
• Demonstrate sound judgement when making decisions
• Ability to work independently with self-directed priorities seek clarification on work assignments/priorities as needed and work as part of a team.
• Ability to work effectively in a changing unstructured environment and provide suggestions for process structure and improvement
• Familiarity of HR policies procedures and employment laws
• Possess strong organizational and communication skills
• Exceptional oral and written communication skills

• Ability to Maintain confidential and sensitive information while exercising professionalism and discretion
• Willingness to work a flexible schedule

• Ability to work in an international environment and different time zones
• Excellent interpersonal skills with the ability to effectively interact with internal/external business partners and staff at all levels
• Ability to work effectively with diverse individuals and teams
• Proficient computer literacy specifically Microsoft Office Suite (i.e. word excel Power Point etc.)
• Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully and maintain confidentiality.
• Demonstrated ability to be consistently at work and on time follow instructions respond to management direction and solicit feedback to improve performance.
• Ability to understand and maintain confidentiality requirements regarding company finances and personnel information
• Positive attitude and flexible approach to work

Education:

• High School Diploma or some college with course work in Business Administration Human Resources or a related field.

Experience:

• 2-4 years experience in an Human Resources role is required
• 2 years supporting payroll recruiting and benefits
• HR experience supporting 100 plus employees

Background Prerequisites

• Must undergo and meet company standards for background check employment verification reference checks and controlled substance testing.
• All employment at ARV is contingent upon the ability to obtain and maintain a government security clearance if the position requires it.

Preferred Qualifications

• Typically a minimum 2 years strong administrative experience.

Working Conditions and Physical Demands:

With or without reasonable accommodations requires the physical and mental capacity to perform effectively all essential addition to other demands the demands of the job include:

• Ability to lift approximately 25 lbs. occasionally
• Ability to sit for long periods
• Extensive Keyboarding

Required Experience:

Unclear Seniority