Automotive Office Manager

Job Description

AUTOMOTIVE OFFICE MANAGER

Are you interested in joining a growing business that is committed to family, promotes employees from within, is passionate about protecting the environment, has an inspiring company culture, and is actively involved with the community and local charities? If so, this opportunity might be for you!

THE POSITION: The Office Manager assists in the fair representation of the financial condition of the company, implements controls to ensure compliance, and completes the activities necessary either personally or through subordinates.

THE PERKS:

• Competitive Compensation
• Employee Referral Program
• Employee Discounts on Sales and Service
• Benefits Package (Medical, Dental, Vision, Employer Paid Life/AD&D, Employee Assistance Program, Pet Insurance)
• Voluntary Benefits (Flexing Spending Account, Life/AD&D, Short-Term and Long-Term Disability, Critical Illness, Accident Insurance, Legal & Identity Theft Protection)
• 401(k) and Employer Match
• Holiday Savings Program with Employer Match
• Paid Time Off
• Holiday Pay

Skills & Qualifications:

• Excellent organizational skills and strong attention to detail.
• Excellent time management skills with a proven ability to prioritize and meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with Reynolds & Reynolds/Ignite System, or the ability to quickly learn.

Education and Experience:

• Accounting degree or related field preferred.
• 1-3 years of general office and accounting/finance experience.
• 1-3 years of dealership experience required.
• Working knowledge of dealership documents.

Essential Duties & Responsibilities:

• Prepares daily bank deposit.
• Prepare daily cash report.
• Reconcile and replenish cash boxes and petty cash.
• Post mechanics' time records daily.
• Post manual journal entries, counter tickets not posted by the computer system, and any other postings as required.
• Maintain control of posted documents.
• Post monthly standard entries.
• Set up fixed asset and prepaid asset accounts.
• Work with office staff to ensure timely completion of assigned tasks.
• Prepare payroll on a timely basis, post payroll, and maintain payroll records.
• Prepare tax reports, tax deposits and tax returns in a timely, accurate manner.
• Maintain payables control: post invoices, prepare checks, and reconcile statements.
• Post additions and modifications to inventory, both to manual stock record sheets and to the computer.
• Administer charge-back program for late charges to inventory.
• Reconcile inventories monthly and provide Business Manager with proposed adjustments.
• Reconcile open cash weekly.
• Reconcile select account monthly, prior to month end.
• Assist in completion of annual review/audit.
• Complete end-of-month accounting reports.
• Prepare employee health/life benefit payments.
• Keep an updated file of all job descriptions.
• Prepare monthly floor plan report for use in commission calculations.
• Prepare sales commission/chargeback detail reports.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

THE COMPANY:

Founded in 1980 by Michael Sr. and Maureen LaFontaine, the award-winning and nationally-recognized LaFontaine Automotive Group includes 54 retail franchises, 9 collision centers and 34 Michigan retail locations. The group employs nearly 2,500 individuals. It’s the mission of the LaFontaine Family to personalize the automotive experience by building lifelong relationships that connect families and strengthen communities. The LaFontaine commitment to customers, staff, and local communities is demonstrated by active participation and contributions to numerous non-profit organizations, educational institutions, and charities throughout southeast Michigan. The combination of both the mission and core values provides the basic foundation of our promise … to treat every customer like they are members of our family. From sales to service to parts, LaFontaine Automotive Group is able to meet any customer’s specific needs. LaFontaine represents the following brands: Buick, Cadillac, Chevrolet, Chrysler, Dodge, Ford, Fiat, Genesis, Honda, Hyundai, Jeep, KIA, Lincoln, Mazda, RAM, Polestar, Subaru, Toyota, Volvo, and Volkswagen. The LaFontaine Family Deal; it’s not just what you get, it’s how you feel. Visit for additional details.

Our Mission: To Build Lifelong Relationships that Connect Families, Strengthen Communities, and Personalize the Automotive Experience.

Our Core Values: Accountability , Responsibility , Respect , Communication , Teamwork , Passion.

LaFontaine Automotive Group is an equal opportunity employer.

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