Engineering Administrative Assistant

CTG's long-standing Fortune 500 client of over 15 years has a W2 contract assignment for an Engineering Administrative Assistant.

Type: Contract

Job Title: Engineering Administrative Assistant

Location: Canton, NY

Candidates must be able to commute and work onsite in Canton, NY

Pay Rate: Based on experience

Work Hours: M-F 8am-5pm

DOD/ITAR Compliant Required: Candidates must be compliant with DOD/ITAR requirements and be US citizens or nationals.

Overview

Provide high-impact administrative and operational support to a plant engineering team. This role focuses on project tracking, financial reporting support, documentation control, meeting coordination, and cross-functional communication in a fast-paced manufacturing environment.

Key Responsibilities

• Track and maintain capital and expense project spend; support budget coordination with Finance

• Prepare and distribute monthly SAP-based reports (spend, labor, project status)

• Maintain engineering and operational metrics and dashboards

• Coordinate purchasing requests, receipts, contractor documentation, and parts tracking

• Plan and manage recurring engineering and plant meetings; prepare agendas, consolidate materials, capture notes, and track action items

• Manage calendars, conference rooms, vendor visits, and recurring meeting schedules

• Coordinate onboarding for employees, contractors, and interns (access, systems, materials)

• Route and track IT, facilities, and system access requests

• Coordinate training sessions, travel, and external learning logistics

• Maintain SharePoint/Teams sites, shared inboxes, and document version control

• Maintain SOPs, templates, and controlled documents; support audit readiness

• Track deadlines for project documentation and follow up with owners

• Draft and distribute routine team communications

• Perform administrative coordination to reduce non-technical workload for engineers

Required Qualifications

• High School Diploma or GED

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Experience managing calendars, meetings, and multi-stakeholder coordination

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities and follow through on open items

• Professional written and verbal communication skills

Preferred Experience

• 2+ years of Administrative Assistant experience, preferably supporting engineering, manufacturing, or technical teams

• Experience with SAP, SharePoint, Teams, or similar enterprise systems

• Experience supporting project tracking, reporting, or budget coordination

Additional Information

• No third party resumes will be accepted

• Drug testing and/or other employment-related inquiries may be conducted

• CTG will consider qualified applicants with criminal histories consistent with applicable laws

• Must be able to work on a W2 basis (no C2C or third party vendors)

• CTG is an Equal Employment Opportunity employer

• CTG is an E-Verify Company

To be considered for this opportunity, please apply directly through our website or email your Word version resume and salary expectations to [email protected] **.

About CTG**

CTG, a Cegeka company, is at the forefront of digital transformation, providing IT and business solutions that accelerate project momentum and deliver desired value. Over nearly 60 years, we have earned a reputation as a faster and more reliable, results-driven partner. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG leverages the expertise of over 9,000 team members in 19 countries to provide innovative solutions. Together, we operate across the Americas, Europe, and India, working in close cooperation with over 3,000 clients in many of today's highest-growth industries. For more information, visit .

Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people define our culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people.

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.