Parish Events Coordinator

Please email your resume to: [email protected]

Please note this is a temporary position from now until May that may result in a permanent position after further review in May.

St. Mary

Our Lady of the Snows - Milford

Position Title: Parish Event Coordinator Incumbent:

FLSA Status: Non-exempt (hourly) Reports To: Pastor or Business Manager

Job Summary:

This position is a temporary position (now through May) that may result in a permanent position after a review in May.

The Parish Events Coordinator is responsible for the end-to-end planning and execution of all parish social, community, and stewardship events. This role serves as a central hub for fostering community engagement through well-organized gatherings that align with the parish mission.

Key Responsibilities:

• Comprehensive Event Planning: Parish liaison for major parish events.
• Logistics & Vendor Management: Coordinate venue layout, equipment rentals, catering contracts, A/V requirements, and on-site setup/teardown for events.
• Volunteer Stewardship: When necessary, recruit, train, and manage volunteer teams for each event; maintain a database of volunteers and ensure compliance with Archdiocese of Detroit Safe Environment policies.
• Master Calendar Oversight: Assist Parish Secretary with maintaining the parish master calendar to ensure no scheduling overlaps exist between liturgical celebrations and social events.
• Communication & Promotion: Collaborate with office staff to design and distribute promotional materials (e.g., bulletin inserts, flyers, social media) to maximize attendance.
• Financial Accountability: Track event budgets, submit invoices to the Business Manager.
• Other Admin Roles: Provide general admin assistance to parish office as needed, phones, emails, filing, greeting parishioners, etc.

Qualifications:

• Experience: 2+ years in event management, hospitality, or a related administrative role.
• Skills: Strong organizational skills and time-management skills, excellent communication and interpersonal skills. Collaborative with all staff and volunteers. Ability to multitask.
• Church Alignment: Align with the Church teachings and a commitment to the parish mission.
• Technical Proficiency: Skilled in Microsoft Office (Excel/Word) and digital communication tools (e.g., Canva or Constant Contact).
• Requirement: Must complete Protecting God's Children (Virtus) training and a criminal background check prior to start.

Position Details:

• Schedule: Part-time (e.g., 20 hours/week), Monday – Friday, with occasional weekends required for event execution. There may be certain times of the year hours may be reduced due to less events or admin workload
• Salary: Hourly rate commensurate with experience.

Reporting: Reports to the Pastor or Parish Business Manager.

Please email your resume to: [email protected]