Logistics Administrator (Urgent Hire)

Job Description

Job Description

Job Title: Logistics Administrator

Job Description

This role acts as a key liaison between internal teams, customers, and logistics partners. The position focuses on coordinating outbound shipments, maintaining accurate documentation and system records, ensuring compliance, and providing clear customer communication.

Responsibilities

• Coordinate outbound shipments to meet production schedules and customer delivery timelines
• Serve as the main point of contact for carriers, customers, and internal teams
• Arrange LTL, parcel, and expedited shipments based on priority
• Obtain freight quotes, select carriers, and calculate freight charges
• Prepare and maintain shipping documentation (BOLs, packing slips, invoices, export paperwork)
• Process and reconcile shipping invoices against orders and quotes
• Enter and manage data in ERP systems and customer portals
• Maintain organized, audit-ready shipment records
• Reconcile freight reports and manage claims when needed
• Track export documentation and ensure compliance
• Create operational logs (late deliveries, invoicing summaries, shipment tracking)
• Resolve shipment, documentation, and invoicing issues
• Provide timely, professional customer updates and support

Essential Skills

• 2+ years in logistics, order processing, or a related role
• Strong data entry accuracy and attention to detail
• Experience with ERP/CRM systems (Sage, SAP, or similar)
• Proficiency in Microsoft Office (Excel, Outlook)
• Strong communication and customer service skills
• Ability to multitask and work in a fast-paced environment
• Highly organized with strong follow-through

Additional Skills & Qualifications

• Experience with LTL, parcel, and expedited shipping
• Knowledge of export documentation (NAFTA, customs)
• Experience with freight reconciliation and claims
• Ability to maintain reports and operational logs
• Collaborative team player with a reliable work ethic

Work Environment

This is an onsite position with a Monday through Friday schedule from 7:00 a.m. to 4:00 p.m., including a 30-minute unpaid lunch break. The role is primarily desk-based and requires comfort sitting at a workstation for extended periods while working within ERP systems, customer portals, and Microsoft Office applications. You will join a friendly, well-tenured team in a supportive environment, with an initial 6-month contract-to-hire structure that offers the opportunity to grow into a long-term role.

This is a Contract to Hire position based out of Brighton, MI.

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Brighton,MI.

This position is anticipated to close on Jul 3, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.